Facility Usage and Fee Schedule

St. Thomas University seeks to ensure the effective use and enjoyment of the University’s facilities and ensure all events held on campus meet the University’s standards.  The Office of Physical Plant in conjunction with Student Affairs are designated as the campus units with the responsibility for the reservation of space and facilities, for all academic, non-academic or non-credit activities.  By policy, all requests for the use of University facilities for academic, non-academic or non-credit activities must be submitted to Event and Conference Services (ECS) for processing.

ECS will:
  • A. Provide a “one stop shop” for community groups and businesses to solicit University facilities;
  • B. Establish a rational, tiered pricing structure that maximizes net revenue for the University;
  • C. Guarantee quality control by leveraging ECS’s expertise and providing a single point of contact for all STU Departments; and
  • D. Avoid costs associated with duplicating service functions in multiple departments.

General Requirements
Once it has been established that the requestor is willing to comply with our Facility Usage and Event Policy, the rental information will be forwarded via email to the requesting organization.  

The requestor will sign and return the Reservation and Facility Use Agreement to the Office of Physical Plant and/or Student Affairs. Ten (10%) percent of the use fee, proof of insurance, and (fingerprints if working with minors) is expected with the original signed contract. This deposit must be paid to St. Thomas University, between the hours of 9:00 A.M. to 5:00 P.M. Monday through Friday. Remainder of total balance is due 10 business days prior to the event date or the event will be cancelled. Check Payment may be delivered to ECS or payment can be received via credit card online.


Cancellations, Damage to Premises & Property Liability


A non-refundable deposit of ten percent (10%) of the total estimated fee will be required with the signed Reservation and Facility Use Agreement. All fees are due and payable ten (10) business days prior to the event.  

If it is necessary to cancel an activity/event, the STU Event Coordinator must be notified no less than five (5) business days prior to the scheduled event.  If the five (5) business day minimum notification is received and acknowledged by the STU Event Coordinator, all monies except for the ten percent (10%) deposit will be refunded.  Refunds will not be given for events cancelled within five (5) business days of the event.

For any information related to Damage to Premises or Property Liability, please refer to Reservation and Facility Use Agreement.  The user will be charged by the University for cleanup, repair and/or restoration if deemed necessary by the Director of Physical Plant.  


Fee and Rate Schedules

All events are assigned STU personnel depending on the specific event function.  The event coordinator reserves the right to prescribe the quantity of the STU personnel for your event.  Public Safety and Food Services (Bobcat Dining) are University vendors and will have the final determination of personnel and/or services needed for each event.  


Category 1 – University Groups, Student Groups, and University Events
No room rental is charged for events in this category.  Fees may apply for some vendors/services.

University Group An administrative or academic unit within the University, staffed by University employees acting within the scope of their employment.  Also included in this group are the intercollegiate athletic departments and teams, University committees, task forces, governance bodies and councils. 
Student Group A group that has been recognized by Student Affairs as a “registered student group” under the rules of that office.
University Events Include all academic, administrative, faculty, staff, athletic, and student events whose activities are directly related to the mission and life of the University within the scope of their employment/role.
 

Category 2 – Archdiocese of Miami and University Co-Sponsored Events
A discounted room rental fee and discounted service fees may be charged for events in this category.

Archdiocese of Miami The Archdiocese of Miami includes the Pastoral Center, Parishes, and related schools.
University Co-Sponsored Events Programs, events, conferences or meetings, involving two entities; a University or student group and a University associated entity/sponsored group. 
Non-For-Profit Organization A nonprofit organization recognized by the United States Internal Revenue Code Section 501(c).
 

Category 3 – Non-University Groups
Full rates apply.

Non-University Group All other categories of prospective users, even though some of the members or participants may be university personnel, alumni, or students.   
Non-University/External Events Programs and activities organized by a non-university group.
 


Venue/Event Space (Hourly Rate per 2-hr Block, unless noted otherwise)

Location

Category 1

Category 2

Category 3

Classroom (Seats 30)

$ 0.00

$ 39.00

$ 65.00

Classroom (Seats 50-75)

$ 0.00

$ 45.00

$ 75.00

Bobcat Hall of Fame (Seats 80)

$ 0.00

$ 75.00

$ 125.00

Goldbloom Convocation Hall (Seats 250)

$ 0.00

$ 120.00

$ 200.00

Moot Courtroom (Seat 250)

$ 0.00

$ 120.00

$ 200.00

Office Space

$ 0.00

$ 33.00

$ 55.00

Computer Lab Space

$ 0.00

$ 63.00

$ 105.00

Softball Fields (per game)

$ 0.00

$ 210.00

$ 350.00

Baseball Fields (per game)

     Day Rate

     Night Rate

$ 0.00

$ 330.00

$ 360.00

$ 550.00

$ 600.00

Basketball Courts (per game)

Outdoor

Indoor

$ 0.00

$ 90.00

$ 120.00

$ 150.00

$ 200.00

Tennis Courts (per game)

$ 0.00

$ 105.00

$ 175.00

Soccer Fields (per game, per field)

$ 0.00

$ 270.00

$ 450.00

Fernandez Family Center

Lobby/ Gymnasium

$ 0.00

$ 255.00

$ 425.00

Fernandez Family Center

Multipurpose Room

$ 0.00

$ 60.00

$ 100.00

Pool (does not include Life Guard)

$0.00

$ 75.00

$ 125.00

University (Main) Library Atrium

$ 0.00

$ 45.00

$ 75.00

Seflin Room – University Library

$ 0.00

$ 75.00

$ 125.00



Event Services (a two hour minimum will be charged)

Service

Category 1 

Category 2 & 3 

Event Coordinator/ Support (per person/per hour)

$ 0.00

$ 30.00

Tables (per item)

$ 5.00

$ 10.00

Chairs (per item)

$ 1.50

$ 2.50

Event Cleanup

$ 0.00

$ 100.00

Physical Plant Personnel

Day Shift 7:00 AM – 3:30 PM

(per person/per hour)

$ 12.00

$ 17.00

Facilities Personnel 

Evenings & Weekends

(per person/per hour)

$ 13.45

$ 20.50

Public Safety Officer

$ 30.00

$ 30.00

Maintenance Personnel

(per person/per hour)

$ 30.00

$ 30.00

AV/Technician

Day Shift 9:00 AM – 5:00 PM

$ 0.00

$ 150.00

AV/Technician

Evenings & Weekends

$150.00

$150.00

Microphone

Day Shift 9:00 AM – 5:00 PM

$ 0.00

$ 100.00

Microphone

Evening & Weekends

$ 100.00

$ 100.00

Basketball Court Floor Covering (per event)

$ 300.00

$ 300.00

Basketball Floor Carpet Covering (per event)

$ 1,500.00

$ 1,500.00

Basketball Announcer

$ 0.00

$ 40.00

Basketball Scoreboard Operator

$ 0.00

$ 35.00

Baseball Supervisor

$ 0.00

$ 50.00

Baseball Announcer

$ 0.00

$40.00

Baseball Scoreboard Operator

$ 0.00

$ 35.00

Baseball Video Scoreboard Operator

$ 0.00

$ 100.00

Baseball Clay Bag Packing (per bag)

$ 0.00

$ 12.00

Baseball Diamond Dry Bag (per bag)

$ 0.00

$ 12.00

Field Lining – Soccer Field (per field)

$ 0.00

$ 50.00

Field Lining – Soccer Field

Evenings & Weekends (per field)

$ 0.00

$70.00

Field Lining – Soccer Field for Football

 (per field)

$ 0.00

$ 100.00

Field Lining – Soccer Field for Football

Evenings & Weekends (per field)

$ 0.00

$ 160.00

Field Lining - Baseball or Softball

$ 0.00

$ 25.00

Field Lining - Baseball or Softball

Evenings & Weekends

$ 0.00

$ 36.00

Please note:  Fees listed are approximate and in addition to the basic use fees.  Exact costs are to be determined by the Vice President for Administration & Chief Financial Officer and the Director of Physical Plant.


Screening of Volunteers and Support Staff Working with Minors

According to Florida Statue, Section 435.04, all employees are required by law to undergo a security background investigation as a condition of working with minors, health service personnel, those with disabilities, and/or direct service providers to elderly.  All persons affiliated or associated with User, whether by employment, independent contractor, volunteer, invitation, or any other status, who have access to the Premises.  Volunteers who work with children less than ten (10) hours a month don’t have to be screened as long as “a person who meets the screening requirement of this section is always present and has the volunteer in his or her line of sight.”

Any organization using STU facilities for a camp directed towards minors must provide written certification in the form of an affidavit ensuring compliance with this request, and proof of the same, thirty (30) days prior to use of the university property.  If you are unable to provide proof, STU has the right to send you to our fingerprinting facility in order for you to meet the Level 2 screening under Florida Law to work or be in contact with minors. Please note, STU will charge for this service.

Tenants and Users Liability Insurance Policy (TULIP)

TULIP is designed to provide low cost general liability insurance to third party users of our facilities. It protects both the Facility Users and the University against claims by third parties who may be injured or lose property as a result of participating in an event.  This coverage is for vendors/exhibitors who currently do not have insurance or are not able to meet the University’s insurance coverage requirements.  St. Thomas University does not provide insurance coverage. If your organization does not currently have insurance, then please contact an independent insurance carrier or you may go to: https://tulip.ajgrms.com/ to purchase event coverage for use only at St. Thomas. The coverage provided by Arthur J. Gallagher is only an option. 


Please make payments to:
St. Thomas University, Inc.
16401 NW 37th Avenue
Miami Gardens, Florida 33054

Attn:   Jackie Ordehi (jordehi@stu.edu) / (305) 628-6594)
           Crystal Morvant (cmorvant@stu.edu) / (305) 628-6558)