Annual Security Report for Clery Act Compliance:

Incident Identification Policy
Emergency Response Policy
Activation Approval for Emergency Notification
Evacuation Policy



8.1 Policy Statement Addressing Timely Warnings
Timely Warnings
In the event that a situation arises, either on or off campus, that, in the judgment of the Vice President of Administrative Affairs or his/her designee, constitutes an ongoing or continuing threat, a campus wide “timely warning” will be issued. The warning will be issued through the university’s STU Alert Emergency Notification System (e.g., text, e-mail & vmail messages) to students, faculty, staff and The City of Miami Gardens Police Department. The “timely warning” may be posted on the university’s web page and information line: 1-877-STU-PLAN.

Depending on the particular circumstances of the crime, especially in all situations that could pose an immediate threat to the community and individuals, the Office of Public Safety may also post a copy of the notice in each residence hall, and on doors of each on-campus building. Anyone with information warranting a timely warning should report the circumstances to STU’s:

  • Office of Public Safety by phone (305) 628-6500, or 
  • In-person to any uniformed Public Safety Officer, or 
  • Office of Public Safety Gate House at the main gate, or 
  • Office of the Director of Public Safety located in Lewis Hall.



8.2 Policy Statement Addressing Preparation of Disclosure of Crime Statistics

Policy for Reporting The Annual Disclosure of Crime Statistics

The University’s Office of Public Safety prepares this report to comply with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. The full text of this report is located on our web site. This report is prepared in cooperation with the local law enforcement agencies surrounding our main campus and alternate sites, Housing and Residential Services, the Judicial Affairs Officer, the Division of Business Affairs, and the Division of Student Affairs. Each entity provides updated information on their educational efforts and programs to comply with the Act.

Campus crime, arrest and referral statistics include those reported to the STU Office of Public Safety, designated campus officials (including but not limited to directors, deans, department heads, psychologist, judicial affairs, advisors to students/student organizations, athletic coaches), and local law enforcement agencies. The licensed health care providers in the Health & Wellness division inform student - clients of the procedures to report crime to the University’s Office of Public Safety, or local law enforcement on a voluntary or confidential basis, should they feel it is in the best interest of the client. A procedure is in place to anonymously capture crime statistics disclosed confidentially during such a session.

Each year, an e-mail notification is made to all enrolled students and employees that provides the web site to access this report. Copies of the report may also be obtained at the University’s Office of Public Safety located in Lewis Hall, or by calling (305) 628-6793.



8.3 Policy Statement Addressing the Reporting of Criminal Offenses 

To report a crime:

Contact the Office of Public Safety at (305) 625-6500 (non-emergencies), or by using the Code Blue telephones located near Parking Lots, or by some buildings.  

Dial 9-1-1 (emergencies only). 

You may also use the RED Emergency Phones located throughout campus:   Any suspicious activity or person seen in the parking lots or loitering around vehicles, inside buildings or around the Residence Hall should be reported to the Office of Public Safety.  In addition, you may report a crime to the following areas:
 
Associate Dean of Students:  (305) 628-6855 Student Center – Student Affairs
Assoc. Director of Student Health Center:  (305) 628-6690
Director of Human Resources:  (305) 628-6517
Assoc. Director of Residence Life:  (305) 628-6554
 

  
8.4 Policy Statement Addressing Voluntary Confidential Reporting

Confidential Reporting Procedures

If you are the victim of a crime and do not want to pursue action within the University System or the criminal justice system, you may still want to consider making a confidential report. With your permission, the Director of Public Safety or a designee can file a report on the details of the incident without revealing your identity. The purpose of a confidential report is to comply with your wish to keep the matter confidential, while taking steps to ensure the future safety of yourself and others. With such information, the University can keep an accurate record of the number of incidents involving students, determine where there is a pattern of crime with regard to a particular location, method, or assailant, and alert the campus community to potential danger. Reports filed in this manner are counted and disclosed in the annual crimes statistics for the institution.
 

 
8.5 Policy Statement Addressing Limited Voluntary Confidential Reporting

Crime Reporting

The university encourages anyone who is the victim or witness to any crime to promptly report the incident to the Office of Public Safety. Confidential reports for purposes of inclusion in the annual disclosure of crime statistics can be made to the Office of Public Safety, as identified below:

  • Office of Public Safety by phone (305) 628-6500, or 
  • In-person to any uniformed Public Safety Officer, or 
  • Office of Public Safety Gate House at the main gate, or 
  • Office of the Director of Public Safety located in Lewis Hall.

Because police reports are public records under state law, the Miami Gardens Police Department cannot hold reports of crime in confidence. 

Confidential reports of crime may also be made to Crime Stoppers at (305) 471-8477 (471-TIPS), or the Miami Gardens Police Department Non-emergency number: (305) 474-6473 (474-MGPD).  The Miami Gardens Police Department is located at: 1020 NW 163rd Drive, Miami Gardens, FL 33169



 
8.6 Policy Statement Addressing Security and Access

Access Policy

During business hours, the university (excluding certain housing facilities) will be open to students, parents, employees, contractors, guests, and invitees. During non business hours access to all university facilities is by key, if issued, or by admittance via the Office of Public Safety or Residence Life staff. In the case of periods of extended closing, the university will admit only those with prior written approval to all facilities.

Over extended breaks, the doors of all halls will be secured around the clock. Some facilities may have individual hours, which may vary at different times of the year. Examples are the Library, the Student Center, and the Weight Room. In these cases, the facilities will be secured according to schedules developed by the department responsible for the facility.

Emergencies may necessitate changes or alterations to any posted schedules. Areas that are revealed as problematic have security surveys conducted of them. Administrators from the Office of Physical Plant, Emergency Management, Residence Life, and other concerned areas review these results. These surveys examine security issues such as landscaping, locks, alarms, lighting, and communications. Additionally, during the academic year, the Associate Dean of Students, the Directors of Physical Plant and Residence Life and Resident Assistants meet weekly to discuss issues of pressing concern.
 

 
8.7 Policy Statement Addressing the Authority of Non-Sworn Public Safety Officers on Campus

St. Thomas University Public Safety Officers have the authority to ask persons for identification and to determine whether individuals have lawful business at St. Thomas University. University Public Safety Officers have the authority to issue parking tickets, which are billed to financial accounts of students, faculty, and staff. University Public Safety Officers do not possess arrest power. Criminal incidents are referred to the Miami Gardens Police Department who have jurisdiction on the campus. The Offices of Public Safety and Emergency Management at St. Thomas University maintain a professional working relationship with the Miami Gardens Police Department. All crime victims and witnesses are strongly encouraged to immediately report the crime to the Office of Public Safety and the appropriate police agency. Prompt reporting will assure timely warning notices on-campus and timely disclosure of crime statistics.
 

 
8.8 Policy Statement Addressing the Encouragement of Accurate and Prompt Crime Reporting

General Procedures for Reporting a Crime or Emergency

Community members, students, faculty, staff, and guests are encouraged to report all crimes and public safety related incidents to the Office of Public Safety in a timely manner. This policy focuses on the Office of Public Safety because it patrols the campus.

To report a crime, emergency or non-emergency on the University campus call extension 6500 or, from outside the University phone system, (305) 628-6500.

Public Safety Officers are available at these respective telephone numbers 24 hours a day to answer your call. In response to a call, the Office of Public Safety will take the required action, dispatching an officer or requesting that an Officer from the Miami Gardens Police be dispatched to campus.

All Office of Public Safety incident reports are forwarded to the Vice President of Administrative Affairs and Assistant Dean of Students offices for review and potential action by the Office of Judicial Affairs. The Office of Public Safety will investigate a report when it is deemed appropriate. Additional information obtained via the investigation will also be forwarded to the Office of Student Judicial Services.

The Office of Public Safety will seek the assistance of the Miami Gardens Police Department, as necessary.   If a sexual assault or rape should occur, staff on the scene will contact the Student Health Center, the Associate Dean of Students or the Associate Director of Residence Life.

This policy contains information about on-campus and off campus resources. That information is made available to provide STU community members with specific information about the resources that are available in the event that they become the victim of a crime.

Crimes should be reported to the Office of Public Safety to ensure inclusion in the annual crime statistics and to aid in providing timely warning notices to the community, when appropriate. For example, a crime that was reported only to the Miami Gardens Police Department would not be included in STU crime statistics.



8.9 Policy Statement Addressing Counselors
 
As a result of the negotiated rulemaking process which followed the signing into law, the 1998 amendments to 20 U.S.C. Section 1092 (f), clarification was given to those considered to be campus security authorities. Campus “Pastoral Counselors” and Campus “Professional Counselors”, when acting as such, are not considered to be a campus security authority and are not required to report crimes for inclusion into the annual disclosure of crime statistics. As a matter of policy, they are encouraged, if and when they deem it appropriate, to inform persons being counseled of the procedures to report crimes on a voluntary basis for inclusion into the annual crime statistics.

The rulemaking committee defines counselors as: 

Pastoral Counselor:  An employee recognized by that religious order or denomination or student of the University affiliated to the Campus Ministry or in the pastoral ministry program, who provides confidential counseling and who is functioning within the scope of that recognition as a pastoral counselor or a student in pastoral ministries or of campus ministry.

Professional Counselor:  An employee of an institution whose official responsibilities include providing psychological, psychiatric,  social work, mental health counseling or marriage and family therapy services, to members of the institution’s community and who is functioning within the scope of his or her license or certification.
 

 
8.10 Policy Statement Addressing Security Awareness Programs

Security Awareness Programs

During orientation in August and January students are informed of services offered by the Office of Public Safety. The Director of Public Safety or his/her designee outline ways to maintain personal safety and residence hall security. Students are told about crime on-campus and in surrounding neighborhoods. Similar information is presented to new employees. Crime Prevention Information and Sexual Assault Prevention Information are offered on a continual basis. 

Annually, the Office of Public Safety, in cooperation with other University organizations, departments, and Miami Gardens Police Department present crime prevention awareness sessions on sexual assault (rape and acquaintance rape), Rohypnol abuse, theft, and vandalism, as well as educational sessions on personal safety and residence hall security. 

A common theme of all awareness and crime prevention programs is to encourage students and employees to be aware of their responsibility for their own security and the security of others. 

In addition to workshops, students, faculty and staff are reminded by signs posted throughout campus that safety and security is everyone’s responsibility; non/emergency numbers are also noted: Public Safety (305) 628-6500 and 9-1-1. 

When time is of the essence, information is released to the university community through the STU Alert! Emergency Notification System (e.g., text, email & vmail messages), security alerts posted prominently throughout campus, and via the 1-877-STU-PLAN information line.



8.11 Policy Statement Addressing Crime Prevention Programs

Crime Prevention Programs

Crime Prevention Programs on personal safety and theft prevention are sponsored by Public Safety, Emergency Management, Student Health Center and Residence Life and campus organizations throughout the year. Officers from the Miami Gardens Police Department facilitate these programs for student organizations, and faculty/staff providing a variety of educational strategies and tips on how to protect themselves from sexual assault, theft and other crimes. 

Tip: To enhance personal safety, and especially after an evening class, walk with friends or someone from class that you know well, or call Public Safety for a security escort.



8.13 Policy Statement Addressing Alcoholic Beverages

Policy on Alcoholic Beverages
The possession, sale or the furnishing of alcohol on the University campus is governed by the University Alcohol Policy and Florida state law. Laws regarding the possession, sale, consumption or furnishing of alcohol are controlled by The Division of Alcoholic Beverages and Tobacco pursuant to Chapter 210, Chapters 561-565 and Chapters 567-569 of Florida Statutes. The enforcement of the University’s alcohol policy on-campus is the primary responsibility of the Office of Public Safety, Director of Food Services, Residential Life Staff and the Assistant Dean of Students. The STU campus has been designated “Drug-Free” in keeping with the intent of the Drug-Free Workplace Act of 1998 and the Drug-Free School and Communities Act Amendments of 1989 and only under certain circumstances is the consumption of alcohol permitted. It is unlawful to sell, furnish or provide alcohol to a person under the age of 21. The possession of alcohol by anyone less than 21 years of age in a public place or a place open to the public is illegal. Students of legal age are permitted to use/possess alcoholic beverages within their own rooms, or the rooms of other residence who are of legal age.  There are to be no bulk containers in excess of 1 liter in the residence halls. It is also a violation of the University Alcohol Policy for anyone to consume or possess alcohol in any public area of campus without prior University approval. Organizations or groups violating alcohol/substance policies or laws may be subject to sanctions by the University.  

The possession, sale, manufacture or distribution of any controlled substance is illegal under both state and federal laws. Such laws are strictly enforced by the Office of Public Safety, Residence Life, Assistant Dean of Students and the Miami Gardens Police Department. Violators are subject to University disciplinary action, criminal prosecution, fine and imprisonment. 



8.14   Policy Statement Addressing Illegal Drugs

Policy on Illegal Drugs

The St. Thomas University campus has been designated “Drug free” and only under certain circumstances is the consumption of alcohol permitted. The possession, sale, manufacture or distribution of any controlled substance is illegal under both state and federal laws. Such laws are strictly enforced by the Offices of Campus Public Safety and Residence Life. Violators are subject to University disciplinary action, criminal prosecution, fine and imprisonment.



8.15 Policy Statement Addressing Substance Abuse Education

Alcohol and Substance Abuse Information & Prevention Programs

The University has developed a program to prevent the illicit use of drugs and the abuse of alcohol by students and employees. The program provides services related to drug use and abuse including dissemination of informational materials, educational programs, counseling services, referrals and University disciplinary actions.

The Student Health Center provides the overall coordination of Alcohol and Substance Abuse Information. However, related services are available in other areas of the institution. These include:

  • Alcohol and Drug Education: UNI 101 course; Residence Life; Health and Wellness; Student Development and Persistence
  • Referral Services: Student Health Center designated staff members
  • University Disciplinary Actions:  Assistant Dean of Students; and Chief Judicial Affairs Officer

LOCAL, STATE & FEDERAL LEGAL SANCTIONS

Legal Sanctions – Laws Governing Alcohol

The State of Florida sets 21 as the minimum age to purchase or possess any alcoholic beverage. Specific ordinances regarding violations of alcohol laws, including driving while intoxicated, are available from the Office of Public Safety.

A violation of any law regarding alcohol is also a violation of the University’s Student Code of Conduct and will be treated as a separate disciplinary matter by the University.
  

  
9.1 Policy Statement Addressing Sex Offenses

Sexual Assault Prevention and Response

The University educates the student community about sexual assaults and date rape through mandatory freshman orientations and/or UNI 101 classes each fall and spring. The Student Health Center offers sexual assault education and information programs to University students and employees upon request. Literature on date rape education, risk reduction, and University response is available through the Student Health Center. 

If you are a victim of a sexual assault at this institution, your first priority should be to get to a place of safety. You should then obtain necessary medical treatment. The University strongly advocates that a victim of sexual assault report the incident in a timely manner. Time is a critical factor for evidence collection and preservation. An assault should be reported directly to an STU Public Safety Officer, the Office of Residence Life, Assistant Dean of Students, or to the Miami Gardens Police Department. Filing a police report will not obligate the victim to prosecute, nor will it subject the victim to scrutiny or judgmental opinions from officers. Filing a police report will  

  • ensure that a victim of sexual assault receives the necessary medical treatment and tests, at no expense to the victim
  • provide the opportunity for collection of evidence helpful in prosecution, which cannot be obtained later (ideally a victim of sexual assault should not wash, douche, use the toilet, or change clothing prior to a medical/legal exam)
  • assure the victim has access to free confidential counseling from counselors specifically trained in the area of sexual assault crisis intervention. 

When a sexual assault victim contacts the Office of Public Safety, a representative from the Student Health Center, the Assistant Dean of Students, or Residence Life will also be notified. The victim of a sexual assault may choose for the investigation to be pursued through the criminal justice system and the University’s Judicial System, or only the latter. A University representative from the Student Health Center, Residence Life or the Assistant Dean of Students Office will guide the victim through the available options and support the victim in his or her decision. Various counseling options are available from the University through Student Health Center, or Campus Ministry. Counseling and support services outside the University system can be obtained through the National Sexual Assault Hotline at 1-800-656-HOPE or www.rainn.org or The Switchboard of Miami Crisis Hotline at (305) 358-1640. 

The Student Handbook provides, in part, that the student charged may be assisted or represented during the proceedings by an advisor of his/her choice from within the University community (current student or University employee). Both the victim and accused will be informed of the outcome of the hearing. A student found guilty of violating the University sexual misconduct policy could be criminally prosecuted in the state courts and may be suspended or expelled from the University for the first offense. Student victims have the option to change their academic and/or on-campus living situations after an alleged sexual assault, if such changes are reasonably available.



9.2 Policy Statement Addressing Sex Offender Registration

Sexual Offender Registration

In accordance with the “Campus Sex Crimes Prevention Act” of 2000, which amends the Jacob Wetterling Crimes Against Children and Sexually Violent Offender Registration Act, the Jeanne Clery Act and the Family Educational Rights and Privacy Act of 1974, STU Public Safety is providing a link to the FDLE Sex Offender and Predator Registry. This act requires institutions of higher education to issue a statement advising the campus community where law enforcement information provided by a State concerning registered sex offenders may be obtained. It also requires sex offenders already required to register in a State to provide notice of each institution of higher education in that State at which the person is employed, carries a vocation, or is a student. In the State of Florida, convicted sex offenders must register with the Sex Offender and Predators Registry maintained by the Sheriff in the county where they reside.

The FDLE Sex Offender and Predators Registry is available via Internet pursuant to FL Statue, Title XLVI, Ch. 775, Sect. 21. Information provided under this section shall be used for the purposes of the administration of criminal justice, screening of current or prospective employees, volunteers or otherwise for the protection of the public in general and children in particular. Unlawful use of the information for purposes of intimidating or harassing another is prohibited and willful violation shall be punishable as a Class 1 misdemeanor.

The FDLE is responsible for maintaining this registry. Follow the link below to access the FDLE website:   http://offender.fdle.state.fl.us/offender/homepage.do;jsessionid=UpEPIlwilXt3HQnxnQ1xiA



Student Code of Conduct

XII.   Violations of University Standards


Student Code - Misconduct resulting in disciplinary action:
Use of cell phones, PDA’s and other electronic communication devices (i.e., initiating phone calls, sending email, or text messages, etc.) in classrooms or during University sponsored events.  Students are permitted to receive emergency text messages, but all notification must be either silent or in vibrate mode and not disturb the class.

Policy approved 4/17/08 by Senior Staff.



 
E: Response & Recovery Operations (CEMP, 10/1/13, pgs. 30-38)

Incident Identification & Threat Assessment 

The most critical steps in the emergency response process are incident identification and threat assessment. The ST. THOMAS UNIVERSITY CEMP assumes that most emergency incidents on campus are going to be identified by students, faculty, staff or visitors. When students, faculty, staff, or visitors are involved in or witness a life-threatening emergency, it is essential for them to immediately call 911 and Campus Public Safety (x6500 from campus phone, or (305) 628-6500 from cell). This notification is the first step in the activation of the ST. THOMAS UNIVERSITY CEMP and emergency response. The local 911 Public Safety Access Point and Campus Public Safety will dispatch the appropriate resources to the incident scene. The first responding campus Public Safety Officers are responsible for safely assessing the scene for threats, reporting known threats to other responding officers and confirming the emergency severity and type to the dispatcher. The campus dispatcher is then responsible for initiating the major emergency notification process as outlined in the below “Alert and Notification” section.

A non-life threatening emergency should be immediately reported to the Campus Public Safety Office. When doubt exists or if a non-life threatening emergency has potential to become more dangerous, always take action consistent with the below guidelines. 

Once the appropriate University personnel are notified of an incident, the threat assessment process begins. University Personnel must assess the emergency incident and any known threats to determine the appropriate level of response. The following sources of information should be used to assist in the threat assessment process: 

  1. Type of incident 
  2. Location of incident 
  3. Time of incident 
  4. Information received from local law enforcement, fire rescue and emergency management agencies  
  5. Information received from ST. THOMAS UNIVERSITY Public Safety personnel on scene 
  6. Information received from local, regional, state, and federal intelligence report 

Emergency Response Levels 
In responding to any emergency it is important for University personnel to identify and classify the severity of incident to ensure the appropriate resources are allocated and organizational structure is implemented in a timely fashion. There are three levels of emergency response. The lower the level of emergency the larger the scale of the incident and the more resources and coordination required to manage it. Any given level may be bypassed if necessary to allow a response to proceed to a higher level. The responsibility of classifying emergency levels starts at the campus level and proceeds to local law enforcement and fire rescue agencies as the severity of the emergency increases.

Level 3 - Minor Emergency
A MINOR EMERGENCY is defined as a localized incident with a limited threat to life/safety and no impact normal University operations. Response to a MINOR EMERGENCY is managed at the campus level with limited support from external resources. The ST. THOMAS UNIVERSITY CEMP is not activated for a MINOR EMERGENCY, but certain sections can be used as standard operating guidelines to the extent necessary. 

Level 2 - Major Emergency
A MAJOR EMERGENCY is defined as an incident that threatens life/safety and/or severely impacts normal University operations. Response to a MAJOR EMERGENCY can be managed at the campus level and could require significant resources internal and external to ST. THOMAS UNIVERSITY. The ST. THOMAS UNIVERSITY CEMP is activated for a MAJOR EMERGENCY. The Miami-Dade County Department of Emergency Services Duty Officer (305-468-5800) will be notified immediately of a MAJOR EMERGENCY occurring on campus.

Level 1 – Disaster
A DISASTER is defined as an incident that results in the catastrophic loss of life and/or closure of the campus for an extended period of time. Response to a DISASTER is managed at the University level and requires mutual aid from external agencies. The ST. THOMAS UNIVERSITY CEMP is fully activated for a DISASTER. The Miami-Dade County Department of Emergency Services Duty Officer (305-468-5800) will be notified immediately of a DISASTER occurring on campus.

STUAlert!
To aid students, faculty, staff, and visitors in their awareness of emergencies, ST. THOMAS UNIVERSITY combines all of its emergency notification systems into a single system concept called STUALERTS! Regardless of which notification methods/technologies are utilized, to the recipient, all emergency notification and warning messages come from ST. THOMAS UNIVERSITY ALERTS! 


Emergency Communication Methods 

The ST. THOMAS UNIVERSITY ALERTS! emergency notification system consists of the following delivery methods, listed in order of effectiveness (activation, delivery speed, audience reach, etc). ST. THOMAS UNIVERSITY recognizes that emergency information will travel via word-of-mouth. However, this method is unreliable and cannot be controlled, so it is not considered an official communication method. 

Primary (immediate) 
  • Public Address System, SMS Text Message, Global Email, Facebook / Twitter, Emergency Alert Radios in Classrooms / Common Areas
  • STUAlerts! Portal on University Website (i.e., main web page, Web Advisor, EM page), 1-877-STU-PLAN
  • Voicemail Message to phone numbers provided by recipient in Web Advisor
  • Emergency Phone Trees (see Emergency & Safety Preparedness Manual)
  • Media Release / Press Conference Secondary (15 minutes and beyond)
  • University Hotline

The delivery methods listed above will be initially activated by the Vice President for Administration and Chief Financial Officer / Finance-Administration Section Chief, and if unavailable or unable, the Director of Emergency Management in accordance with the established guidelines listed below. Once the Crisis Management Team is activated, these methods of notification will be used by the Vice President for Administration and Chief Financial Officer / Finance-Administration Section Chief as directed by the Incident Commander. 


Decision Criteria
Five criteria must be considered to determine if activation of the STU-ALERTS! system is warranted, which communications delivery methods will be utilized, and who authorizes activation of the system: 

1. Hazard Type 
  • What is the hazard? (Room fire, tornado, hurricane) 
  • What is the impact to ST. THOMAS UNIVERSITY? (Minor, major, disaster) 
  • What is the potential for the situation to worsen? 
  • Is the situation under control? 

2. Life Safety I Property Protection 
  • What is the potential for death? 
  • What is the potential for serious injury? 
  • What is the potential for minor injury? 
  • What is the potential for damage? 
  • What is the potential for disruption to normal course of business? 

3. Urgency 
  • How soon does the message need to go out? (Seconds, hours, days) 
  • Is there time for approval? 

4. Audience 
  • Who needs to be alerted? (Administration, faculty, staff, students, visitors) 
  • How many people need to be alerted? (dozens, hundreds, thousands) 

5. Capabilities I Limitations 
  • What are the limitations of the system? (audience, delivery time, mass panic) 
  • Which system should be used? (Press conference, bulk text message, public address system) 
  • How quickly can the messages be sent? (Immediately, minutes, hours) 


Activation Approval for Emergency Notification System
Activation of the ST. THOMAS UNIVERSITY ALERTS emergency notification system must be approved by the appropriate University officials. The ST. THOMAS UNIVERSITY CEMP was developed under the assumption that there is a need to streamline the activation process for an emergency notification system to ensure timely notification and warning. Seconds count! A cumbersome activation and/or approval procedure may result in injury or loss of life. As such, this process serves to establish a flexible, but controlled, activation approval hierarchy. 

The only reason ST. THOMAS UNIVERSITY will not immediately issue a notification for a confirmed emergency or dangerous situation is if doing so will compromise efforts to:

  • Assist victim(s);
  • Contain the emergency;
  • Respond to the emergency, or
  • Otherwise mitigate the emergency.  For example, ST. THOMAS UNIVERSITY may agree to a request of law enforcement or fire department officials.

Activation Approval for Campus Public Address System Delivery Method
The following individuals are trained and authorized to activate the campus public address system delivery method during a life-threatening MAJOR EMERGENCY. As practical and without jeopardizing life safety, the Director of Public Safety is the primary person responsible for activating the campus public address system delivery method during a MAJOR EMERGENCY. If he/she is not available or capable of activating the system proceed down the list to the next available individual: 

  1. Director, Public Safety (786) 402-7522
  2. Public Safety Supervisor On-Duty (305) 628-6500 

As practical and without jeopardizing life safety, the following individuals shall be consulted prior to STUALERT! message dissemination. If the preceding individual is not available or is not capable, proceed down the list to the next available individual: 

  1. 1. Vice President for Administration and Chief Financial Officer / Finance-Administration Section Chief - (786) 423-0431
  2. 2. Director of Emergency Management - (561) 901-1114
  3. 3. Public Safety Superv., On-Duty (305) 628-6500 Main Gate; (786) 295-9692 Cell

Authorized users are permitted to send only Prepared Alerts without prior consultation with one of the individuals listed above. Situations or messages that do not fall within the prescribed parameters of a Prepared Alert must be approved individually by at least one of the individuals above prior to dissemination. 

Activation Approval for All Other ST. THOMAS UNIVERSITY ALERTS Delivery Methods
The following individuals are trained and authorized to activate all other ST. THOMAS UNIVERSITY ALERTS delivery methods during a life-threatening MAJOR EMERGENCY. As practical and without jeopardizing life safety, the Vice President for Administration and Chief Financial Officer / Finance-Administration Section Chief is the primary person responsible for activating all other ST. THOMAS UNIVERSITY ALERTS delivery methods during a MAJOR EMERGENCY. If he/she is not available or is not capable of activating the system, proceed down the list to the next available individual: 

  1. Director of Emergency Management - (561) 901-1114
  2. Public Safety Supervisor On-Duty - (305) 628-6500 Main Gate; (786) 295-9692 Cell

As practical and without jeopardizing life safety, the following individuals shall be consulted prior to ST. THOMAS UNIVERSITY ALERTS message dissemination. If the preceding individual is not available or is not capable, proceed down the list to the next available individual: 

  1. Vice President for Administration and Chief Financial Officer / Finance-Administration Section Chief (786) 423-0431
  2. Director of Emergency Management (561) 901-1114
  3. Public Safety Supervisor, On-Duty (305) 628-6500 Main Gate; (786) 295-9692 Cell

Authorized users are permitted to only send Prepared Alerts without prior consultation with one of the individuals listed above. Situations or messages that do not fall within the prescribed parameters of a Prepared Alert must be approved individually by at least one of the individuals above prior to dissemination. 


Prepared Alerts 
The following emergency scenarios and associated prepared STUALERT! sample messages were approved by the appropriate university officials. These prepared alerts are eligible for immediate activation by an authorized user only if a University emergency falls within the prescribed parameters listed below. When a Prepared Alert is issued, every consideration should be given to following up with an STUALERT! message, which issues appropriate  protective actions. Information about protective actions is available in the corresponding section below and through the ST. THOMAS UNIVERSITY website at www.stu.edu/emergency

DANGEROUS SITUATION 
Definition: Any intentional human-generated hazard, generally of a criminal nature, occurring or imminent, that poses an immediate threat to the health and safety of individuals on campus and requires response from local law enforcement.

Examples: active shooter, suicide bomber, hostage situation, civil unrest, terrorist attack, credible bomb or terrorist threat. 

Origin: Campus Public Safety or Municipal Police Department. 

Urgency: Immediate (seconds) 

Threat: Potentially fatal or serious injuries to individuals on campus. 

Sample Dangerous Situation Prepared Message for Public Address Delivery Methods: 

  •  “Attention! Attention Please! A Dangerous Situation has been confirmed on campus. The appropriate personnel are responding. Seek shelter immediately in a secure location and await further instruction.”

Sample Dangerous Situation Prepared Message.  Delivery Methods for SMS Text Message, Email, Emergency Alert Radios in Classrooms / Common Areas, University Web Site, Web Advisor, Facebook and Twitter:

  • *STUAlert!* DANGEROUS SITUATION! If on campus, seek secure location and await further instruction. If off campus, avoid area. Go to www.stu.edu for details. 


HAZARDOUS CONDITION 
Definition: Any technological situation, generally as the result of an unintentional accident or natural occurrence, occurring or imminent, that poses a threat to the health and safety of individuals on campus. 

Examples: gas leak, chemical spill, biological hazard, radiological hazard, large fire. 

Origin: Campus Public Safety, Municipal Police Department, or Miami-Dade County Health Department. 

Urgency: Immediate (seconds) 

Threat: Potentially fatal or serious injuries to individuals exposed to the hazard. 

Sample Hazardous Condition Prepared Message for Public Address Delivery Methods:
 

  • “Attention! Attention Please! A Hazardous Condition has been confirmed on campus. The appropriate personnel are responding. Seek shelter immediately in a safe location in the nearest building away from doors and windows and await further instruction.”

Sample Hazardous Condition Prepared Message.  Delivery Methods for SMS Text Message, Email, Emergency Alert Radios in Classrooms / Common Areas, University Web Site, Web Advisor, Facebook and Twitter:

  • *STUALERT!* HAZARDOUS CONDITION! If on campus, seek shelter indoors. If off campus, avoid area. Details at www.stu.edu/ and 1-877-STU-PLAN for details.


WEATHER EMERGENCY  
Definition: Any natural weather hazard that immediately threatens life safety. 

Examples: Tornado Spotted, Flood Warning, Severe Lightning (During Outdoor Events) 

Origin: National Weather Service (NWS) -Miami, NOAA Weather Radios, Emergency Alert System, local media. 

Urgency: Immediate (seconds -5 minutes) 

Threat: Potentially fatal or serious injuries to individuals located outdoors on campus. 

Sample Weather Emergency Prepared Message for Public Address Delivery Methods: 

  • “Attention! Attention Please! A Weather Emergency has been reported in the area. Seek shelter immediately in the nearest building away from windows and doors. Await further information before going outdoors.”

Sample Weather Emergency Prepared Message.  Delivery Methods for SMS Text Message, Email, Emergency Alert Radios in Classrooms / Common Areas, University Web Site, Web Advisor, Facebook and Twitter:

  • STUALERT! WEATHER EMERGENCY! Seek shelter immediately in the nearest building away from windows and doors. Go to www.stu.edu or 1-877-STU-PLAN for details. 


Emergency Declaration 

Declaring a University State of Emergency

The University President has the authority to declare a University State of Emergency. This declaration activates the University Crisis Management Team with the authority to implement actions for the protection of life and property warranted by the scope, location, and/or magnitude of the emergency. If the University President is unavailable, the Vice President for Administration may declare a University State of Emergency and activate the University Crisis Management Team. 

Once the University President and/or VP for Administration have been notified of a major emergency incident, they should assess the situation to determine if a University State of Emergency should be declared. Refer to Hazard Analysis (pp. 21-22) for a list of hazards that may require an emergency declaration. The following questions should be asked to assist in assessing the situation. 

  1. Are lives threatened? 
  2. Is there significant property damage? 
  3. Has a campus State of Emergency been declared? 
  4. Are standard University operations departments able to manage the incident? 
  5. Are specialized emergency services needed? (i.e. Bomb Squad, Urban Search and Rescue, SWAT, HazMat) 
  6. Are significant outside mutual aid services needed from the City, County or State? 
  7. Are University operations and/or events severely impacted? 

When a University State of Emergency is declared, the Crisis Management Team is activated, and the Miami-Dade County Emergency Management Duty Officer (305-468-5800) is notified of the Emergency.  The Incident Commander is responsible for the proper and expeditious handling of major University emergencies according to the guidelines set forth in the University CEMP. The Incident Commander will provide the overall leadership for a University-wide response and set University¬-wide priorities. All personnel assigned to the Crisis Management Team will come under the authority of the Incident Commander. University personnel not assigned a specific crisis management responsibility are required to take action as directed by the University Crisis Management Team. 

Procedures for Testing Emergency Response and Evacuation 
An evacuation drill is coordinated by the Office of Emergency Management, Residence Life, the Campus-Community Emergency Response Team and Public Safety each year for all residence halls on campus. Thus, the emergency response and evacuation procedures are tested a minimum of once each year. Students learn the locations of the emergency exits in the building, the sound of the alarm and, are provided guidance about the direction they should travel for the closest exit, and the location of the exterior primary area of refuge for a short-term building evacuation.  

Evacuation (Comprehensive Emergency Management Plan, October 1, 2013, p. 40)
One of the protective actions that may be issued by Campus Public Safety or University Crisis Management Team personnel is a building, or campus-wide EVACUATION. An EVACUATION protective action may be issued in response to a fire, hazardous materials spill/release, or active shooter situation. An EVACUATION protective action should not be issued for a bomb threat unless there is credible and specific information regarding the location and time of the threat. This protective action is aimed at keeping students, faculty, staff and visitors safe by creating distance between them and the hazard area. EVACUATION means immediately leaving the area in which you are located for another designated safe location. If a campus-wide EVACUATION is issued, everyone on a campus is required to immediately leave on foot in an orderly manner and should not try to leave by car. Specific information regarding how to properly EVACUATE can be accessed on the Public Safety portal of the ST. THOMAS UNIVERSITY website at www.stu.edu/emergency or can be requested at the Public Safety offices located on campus.