Student Travel: Domestic & Foreign Travel Requirements

The Office of Physical Plant’s Risk Management, Environmental Compliance, and Emergency Management (ECRM) unit must be notified of all St. Thomas University sponsored trips involving faculty, staff and students to ensure that all the travel documents are completed appropriately.

  • A recognized student organization, faculty or staff member must complete and submit a Faculty/Staff Travel Request Form*, which will send your request to ECRM.  This request must be completed no later than two (2) weeks prior to the date of the trip.

  • All students traveling must complete the online Student Activity Participation Form**, no later than five (5) business days before the scheduled trip.

  • The faculty/staff/appropriate administrator is expected to exchange emergency contact numbers with students and obtain each student emergency contact information. Emergency contact information includes, without limitation, the name, phone number(s), address(es), and relationship of person(s) who can be contacted by the University in case of an emergency. Any trip taken without submission of a complete and accurate Faculty/Staff Request Form and Student Activity Participation Form may result in individual and/or organizational discipline deemed appropriate by the Provost of the University and Chief Academic Officer.  

  • The faculty/staff/appropriate administrator in charge of the trip should hold a pre-trip planning meeting with all participants to discuss the planned itinerary, behavioral expectations, and transportation details.  For all Foreign Travel this pre-trip meeting is mandatory.


Student Travel Policy (effective July 2014)

Required Documentation

Faculty/Staff Travel Request Form*
Complete two (2) weeks prior to trip by faculty/staff organizing trip
Student Activity Participation Form** 
Complete five (5) business days prior to trip by student using their STU login

CHARTIS Travel Guard WorldRisk Assistance Card
Everyone traveling internationally for school related activities should download and keep a copy with them