Office of Registration and Records Management

The Office of Registration and Records Management maintains a complete file on every former and current student at St. Thomas University for a period of at least five years following the student’s last registration at St. Thomas University or until the student receives a degree or certificate. The student’s academic record at St. Thomas University is maintained in perpetuity.

Each file contains:
  • All applications and documentation submitted by the student during the admissions process, including high school and college transcript
  • An official record of transfer credits accepted by St. Thomas University
  • Any academic waivers awarded the student
  • All Alumni files minimally will contain the application to St. Thomas University, the degree clearance form, and the Diploma Clearance Form
St. Thomas University, in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA),  assures the confidentiality of students educational records. Students have the right to inspect and review their education records within 45 days of submitting a written request to the University’s Office of Registration and Records Management.

A third party can be given information about a student’s academic record only with the written consent of the student.