Maintaining Status

Short-Term Scholars
J-1 short-term scholars are responsible for learning, understanding, and complying with U.S. laws and regulations that govern their non-immigrant status. Failure to do so is a violation of the scholar’s legal status. Following are important responsibilities that scholars must adhere to.

Report Change of Address
Scholars are required to report the change of your physical residential address within 10 days of any change to the ISA. Post Office Box numbers are not acceptable.

Maintain Required Health Insurance
J-1 scholars are required to maintain medical health insurance which also includes evacuation and repatriation coverage throughout the duration of the stay in the U.S.  Scholars must also provide medical health insurance for all dependents who are in the country.

Maintain a Valid Passport During Stay in the U.S.
Passports must be valid at all times. 

Report Changes in Program to ISSS
J-1 scholars must notify the ISA of any changes in their program.

Abide by Employment Regulations
J-1 scholars may conduct research or lecture only at St. Thomas University unless specifically authorized in advance by ISSS to give lectures or consult at another institution. Scholars must contact the ISA if invited to speak or consult at another institution.

Report Arrival of J-2 Dependents 
Inform ISSS with family members arrive in the U.S. Scholar should not depart the U.S. for more than 30-days during the time period that their dependents are in the U.S.

Apply for an Extension Prior to the Expiration Date on the DS-2019
Scholars must apply for an extension of their program prior to the end date on the DS-2019 if they are not able to complete the program at St. Thomas University by the end date on the DS-2019. The maximum stay for a short-term scholar is six months.

Obtain Travel Signature
Scholars must obtain a travel signature from the ISA prior to departing the U.S. for a temporary absence (including travel to Canada or Mexico). Thursday, 10am – 4:30pm is the designated signature day. Scholar should request a travel signature at least one week prior to scheduled departure.

Obtain Transfer Authorization Prior to Departing St. Thomas University
Scholars must obtain authorization from the ISA to transfer to another institution.

Report Departure Date and Reason to ISSS
Occasionally, scholars may need to leave the University for a variety of reasons when this occurs federal regulations require the scholar to inform the ISA of their planned departure prior to the expiration date on the DS-2019 as well as the reason for the departure.

Depart the U.S. within the 30 Day Grace Period
Scholars are required to depart the U.S. within 30 days of the program end date on the DS-2019, unless the scholar has applied for a change of status with USCIS.