Audio-Visual Policy

Audio-Visual Department Hours

  • Monday to Friday: 8:30 AM - 10:00 PM
  • Saturday: 8:30 AM - 5:00 PM
  • Sunday: Closed

Request Policy

All requests for media equipment or assistance during Audio-Visual and Multimedia Department hours Monday through Friday must be made at least 24 hours in advance via email. All requests for equipment or assistance during Media Department hours on Saturday must be made at least 48 hours in advance. All requests for any equipment or assistance outside of media department hours (including Sundays and holidays) must be made at least 7 days in advance of the event.

We will attempt to accommodate all requests but the Department reserves the right to deny any request made outside of the above time frames. Classroom setups are ordinarily scheduled for 10 to 15 minutes before the start of the class, but may be affected by room or personnel availability. All equipment and schedule times are allocated on a first-come, first-serve basis. To ensure equipment and staff availability, all requests should be made as early as possible.

If you need to change or cancel a setup request, please do so by contacting the A/V department by phone at 305-623-2338 or email at Please be advised that we are not responsible for problems occurring due to last minute requests or requests made in a manner other than as indicated above. All requests received before noon on Friday will be confirmed within 24 hours. Requests after noon on Friday will be confirmed on the next class day.

Students borrowing equipment to record class assignments are strongly encouraged to bring their own audio or video cassettes. The AV department does not supply tapes. Also note that the AV personnel are responsible only for setting up the equipment. Students are responsible for taping their own class assignments. However the students can obtain training from the staff by appointment prior to the event. Please stop by the Audio-Visual Department (located behind the Circulation Desk) for training.

Media equipment will not be loaned for personal use inside or outside of the classrooms or for non-law school related activity, except for events scheduled in the Moot Court Room.

Video Recording Policy

The Law Library Audio-Visual Department will, at the instructor's request, video record classes for various purposes including, but not limited to, make-up classes scheduled when all students are not able to attend, classes held during hurricane season or classes with guest speakers. The Library's service is limited to equipment setup and removal, and training. The Library does not furnish personnel to remain for the entire class period.

Copies of recordings will, unless otherwise requested by the instructor, be placed on course reserve for the remainder of the semester. At the end of the semester, all recordings will be given to the instructors. Recordings made on religious holidays will be placed on course reserve for a period of three weeks and then removed. In all cases, students must coordinate any recordings of classes they will miss for holidays with Student Services and their class instructors. All requests made by students directly to the A/V Department for class recording will be denied.

The Law Library Audio-Visual Department video records Law School special events including Symposia, the Distinguished Speaker Series and other similar events. It is the Law Library's general policy to place copies of the recordings in the Audio-Visual collection where they will be available for circulation and the Library Archives collection. We will also, at the request of the event organizer, make a podcast available on the Law School's section of the St. Thomas University iTunes U page. Event coordinators will be required to secure the permission of all speakers before recording begins. In no case will the Library coordinate permissions or releases. Any other live streaming or webcasting is coordinated by the Media Services Unit of OIT. If an event carries CLE credit and the registration information has been provided to the Library, we will make additional copies available as part of our CLE collection.