Associate Controller - Office of Financial Affairs




Support the Controller by coordinating the daily accounting operations of the Office of Financial Affairs. Performs financial audits of University programs and activities. Prepare financial reports and manages related activities.


Utilizes Datatel financial modules proficiently. Communicates extensively with staff, administrators, and grant directors. Completes routine federal, state and county tax returns. Supervises accounting staff and assigned student assistants. Responsible for year-end close and external audits.




Assist Controller in managing the University’s financial operations.


Prepare monthly operating financial reports and budget projections.


Prepare quarterly financial statements as required by FASB statement 117.


Monitor grant activities to ensure fiscal compliance with approved budgets; assign proper general ledger account codes to grant budgets to facilitate accurate reporting of expenditures; manage grant reimbursement requests.


Monitor general ledger transactions to ensure accuracy and efficient reporting.


Responsible for setup and maintenance of all restricted accounts and budgets, including grants.


Create and maintain the University’s annual budget.


Reconcile gifts & pledges with the Office of Philanthropy.


Prepare audit work papers, lead schedules and other reports as requested from external auditors. Prepare annual audited financial reports and footnotes with the assistance of the Controller. Participate extensively in year-end financial audits.


Prepare 990, IPEDS, Intangible Tax Return Report, SACS/ABA (finance section) and other miscellaneous reports, as necessary and as assigned by the Controller or CFO.


Conduct management analyses, feasibility studies, cost studies and other related special analytical reports as requested by Controller or CFO.


Conduct revenue audit for tuition, room & board and other fees; reconciles and approves pass-through payments (books and food vendor).


Develop new processes to improve reporting and safeguarding of financial data and University assets.


Evaluate existing and proposed systems and procedures to determine efficiency and compliance with sound accounting and management principles.


Analyze and evaluate results of audits; reports findings and makes formal recommendations to correct deficiencies; ensure implementation of recommended changes.


Keep abreast of GAAP and higher education financial reporting regulations and implement any such changes that affect University financial statements in a timely manner.




Bachelor's Degree in accounting or finance required. Minimum of five years progressively responsible experience in a similar position required, preferably in a college/university finance office. Working knowledge of the methods, theories and principles of financial, operational and performance auditing.


High level of analytical and organizational skills are required. Experience with computerized accounting systems, reconciliation, and preparation of financial statements, general ledger maintenance, fund accounting and FASB non-profit policies preferred. Experience with Datatel Colleague® preferred. Advanced knowledge of spreadsheet software (Excel) required. Works regularly with information requiring utmost integrity with minimum supervision. As a professional administrative position, work will require irregular hours to meet reporting deadlines as needed. Physical requirements are within the normal bounds of an office environment.


APPLICATION PROCESS:  A complete application submission will contain a cover letter, current CV, and contact information for three references; Word or Adobe PDF attachments only.  All materials should be sent via e-mail to .

St. Thomas University is an E-Verify® Equal Opportunity Employer.   Commencement of employment is contingent upon a satisfactory background clearance.