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Career and Clinical Programs Administrator

POSITION SUMMARY:

Welcome and assist students, faculty/staff, alumni and visitors by answering questions concerning office and program activities or directing them to the appropriate department personnel. Organize the Office for Career Development’s (“CAREER”) recruitment programs and electronic job database, and process Clinical Programs applications (detailed in Characteristic Duties and Responsibilities below). Incumbent must be organized, have excellent time management skills and be extremely detailed in order to balance all tasks associated with CAREER and the Clinical Programs.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

Career Development Administrator:

  • Run CAREER’s job postings
    • Update “Document Library” Resources
    • Set-up surveys
    • Organize the On Campus Interviews Programs (OCIs)
    • Manage SEMJF and Pro Bono Module
  • Organize Mock Interview Program
  • Create/update database of firms and organizations to receive outreach mailing
  • Maintain updated database with state and federal courts
  • Manage Reciprocity for students/alumni from STU Law and other law schools
  • Produce monthly Alumni Job Bulletin
  • Place and supervise student business cards orders
  • Perform administrative duties, including answering phones; receiving and distributing mail to appropriate individuals within CAREER; ordering office supplies, including promotional items for prospective employers; maintaining calendar for the use of CAREER’s Conference Room; preparing and disseminate correspondence, letters, memos and reports as required by Assistant Dean; and other duties as may be deemed necessary as determined and assigned by Assistant Dean.

Clinical Programs Administrator:

  • Maintain and update the Clinical Program Handbook, including website
  • Review and process all student applications
  • Contact and work with the public sector for student-intern placements
  • Create and maintain a database of interns and placements
  • Provide the Faculty Instructors with the required Clinical Program paperwork
  • Collect weekly intern timesheets and maintain a record of all intern hours completed in order to verify student’s compliance with attendance and report to instructors accordingly
  • Process students’ Certified Legal Intern status applications with the Florida Supreme Court
  • Prepare Certified Intern Graduate letters for employers, when requested.

POSITION QUALIFICATIONS/SPECIFICATIONS:

  • Hardworking, detailed oriented, team player, self-starter, and motivated to grow and learn.
  • Professional with a positive attitude, and responsible.

APPLICATION PROCESS:  Review of completed applications will begin immediately.  Send cover letter, résumé, and contact information for three (3) professional references to:

E-mail: cdykas@stu.edu

MS Word or PDF attachments only. 

St. Thomas University is an E-Verify® Equal Opportunity Employer.

All employees are required to pass a criminal background screening and official degree transcripts will be required upon hire.

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