Withdrawal and Refund Policy
The following deposits are NON – REFUNDABLE:
- Law School Seat Deposits
- Undergraduate Tuition Deposit
- Application Fee
- Study Abroad Deposits
ADD/DROP CLASSES AND REFUND POLICY
When you complete an add/drop form and your credit hours increase from your original registration credit hours (during the posted add/drop period), payment is due immediately for any additional charges that are incurred. When you authorize a decrease in credit hours or reduction in full-time enrollment (12 hours for UG & LS, 6 hours for GR and during the posted add/drop period), your tuition assessment will be adjusted as per the “withdrawal from university institutional refund policy”. In addition, your Financial Aid award(s) will be adjusted, if necessary. A fee of $10 will be charged per course added/dropped.
OFFICIAL WITHDRAWAL FROM UNIVERSITY INSTITUTIONAL REFUND POLICY
Tuition refunds are based on total tuition charges and not on amount paid. If you have been awarded financial aid, the financial aid programs from which the funds were disbursed will be refunded in accordance with the formula required by federal law. TUITION DEPOSITS ARE NON REFUNDABLE. THE TERM BEGINS ON THE FIRST DAY OF THE SEMESTER SESSION, NOT THE STUDENT’S FIRST CLASS DAY.
TOTAL WITHDRAWAL FROM THE UNIVERSITY
Registration for students who register and decide not to return for the semester, or those who register but do not attend classes, will not be automatically withdrawn. Students are required to withdraw officially by personally submitting a completed official withdrawal (add/drop) form to the Student Success Center. +
The effective date of withdrawal is the date that the Student Success Center office receives the form. The percentage of credit (undergraduate, graduate, and law school student) will be determined by this date at the following rates (with the exception of special programs):
WITHDRAWAL FINANCIAL ADJUSTMENT SCHEDULE
Tuition % Deducted from Account You Owe
EACH FALL, SPRING & OTHERS:
Up to the 8th day of term…………………………………….100%……………………………………….0%
After the 8th day of term …………………………………………………0%………………………………………. 100%
Note: Students registered for the Fall term and “FL1/FL2” sessions, last day to withdraw with full refund is the 8th day for the Fall term. If registered for “FL1” and “FL2”, last day to withdraw with full refund is the 8th day of the “FL1” term. (Undergraduates only)
Note: Students registered for the Spring term and “SP1/SP2”, last day to withdraw with full refund is the 8th day for the Spring term. If registered for “SP1” and “SP2”, last day to withdraw with full refund is the 8th day of the “SP1” term. (Undergraduates only)
8th day of the term ………………………………………………………… 100%…………………………………………. 0% NO refunds/credits after 8th day of the term …………………………. 0%……………………………………… 100%
“ 8 Week” SESSIONS – UNDERGRADUATE STUDENTS ONLY
Students enrolled in “8 week” Terms or Sessions are allowed to withdraw with a full refund during the first eight (8) days of the first session. For example, if registered for “FL1” and “FL2”, you may withdraw during the first eight (8) days of the “FL1” session and be eligible for 100% refund. If registered full-time for the regular Fall Session and “FL2”, you may withdraw from either session during the first eight (8) days of the Regular Fall Session and be eligible for 100% refund.
WITHDRAWAL FROM UNIVERSITY – STATE OF FLORIDA FINANCIAL AID FUNDS REFUND POLICY
If the student’s receive State financial aid funds and is not enrolled or registered at least half-time at the end of the University’s established add/drop period, the State education department requires a full refund of monies from the scholarships, and grants funds. This only applies to “8 week” term students and those students receiving Florida Bright Future’s scholarships.
STUDENT DISMISSAL REFUND POLICY
When a student is dismissed for academic or disciplinary reasons at ANY time, that student is not entitled to any claim or refund. The University will apply the federal refund policy to determine refunds of Title IV funds, if applicable.
UNOFFICIAL WITHDRAWAL FROM UNIVERSITY POLICY
Students who register but do not attend classes, or who stop attending for any reason and DO NOT withdraw officially from any course during the specified withdrawal period, are held liable for 100% of tuition and fees. The University will apply the federal refund policy to determine refunds of Title IV funds, if any.
Note- Student who have received funds or refunds which have not been repaid will be sent directly to collections, and will be responsible for the tuition balance plus 33.3% collection fees.
Students whose financial aid is denied or who have not complied with previously made payment arrangements to pay their account balance, will be administratively dropped from their classes (see posted drop dates). These students will receive a grade of “AD” at the end of the term. The financial obligation for the classes remains an obligation of the student.
If a student pays his/her account balance within the semester and receives academic approval for reinstatement, his/her will be assessed a $300 administrative fee. If courses are not reinstated, the University will apply the federal refund policy to determine refunds of Title IV funds, if applicable.
REFUND OF CREDIT BALANCES
St. Thomas University issues refunds via ACH Direct Deposit. Students are required to complete a Direct Deposit Authorization form online at. https://dynamicforms.ngwebsolutions.com/Login.aspx?ReturnUrl=%2fSubmit%2fForm%2fStart%2f08f5e8f7-ca6a-41f2-af16-64008451b61b Please allow up to ten (10) business days for processing. In addition, the bank routing number must be the same as that printed on the check/deposit slip for ACH deposits to ensure timely and accurate credit to your bank account. Failure to provide accurate information will delay the refund. If a credit occurs prior to this processing time, your refund will be held until approval has been received from your bank. Students who are due a refund and have not enrolled in direct deposit will be emailed to enroll. Additionally, Students that wish to make changes to their account on file must complete another direct deposit authorization form.
Refunds will be processed (per the Department of Education federal regulations) after credit occurs on your student account. Refunds are processed every Friday. During holiday weeks, i.e. Easter, Thanksgiving, and Christmas, refunds are processed prior to the holiday. During high volume refund periods refunds will require extra time to process.
Please be advised that according to federal law, St. Thomas has up to 14 days from the date the credit is posted on your student account to issue refunds of any overpayments on student accounts.
International students who do not have a U.S issued social security number have the option of having their refund check mailed to the address on file. Please ensure you have a local address filed with the Business Office. International students can also obtain a letter from the Business Office to aid in opening a U.S. bank account
NO EXCEPTIONS ARE MADE TO ISSUE REFUNDS PRIOR TO THE SCHEDULED DATE.
CREDIT CARD REFUND INFORMATION
When a student overpays or a credit occurs due to a payment by credit card, the student will be issued a refund to the credit card within 30 days of the transaction date. If prior arrangements have been made for the student to receive the funds by other means, written notification is required.
*Note*- If student pays the balance of tuition by credit card and wishes to have funds refunded by direct deposit, written authorization must be provided to the Business Office. If the student is not the cardholder, written authorization and a copy of identification must also be provided stating that the cardholder is aware that the student will be refunded by direct deposit.
NON-REFUND OF CREDIT BALANCES
Students must submit a written authorization requesting that credit balance remain on their account for a future semester, each semester, if not, the credit balance will be refunded per federal regulations. If a student has a balance from a previous semester, and would like excess funds from a future term to cover the balance, a credit balance authorization must be submitted.
Students with credit balances who are enrolled in a payment plan for the current semester and have registered for a future term for which they are not eligible for aid or who have chosen not to receive aid, will not be refunded the credit balance automatically. Refunds must be requested. St. Thomas does not refund students with credit balances under $10.00. The balance will remain on the students account and applied to future terms. If the student does not register for future terms, this amount will be written-off.