Out of an abundance of caution, starting on Tuesday, March 17, 2020, St. Thomas University classroom courses for the main university campus and the Law School transitioned to remote learning and will continue remote online learning for the remainder of the Spring Semester.
For training and more information on the transition, please visit our Online Learning page.
Remote Work and Human Resources Guidelines
Starting on Monday, March 23, 2020, St. Thomas University will transition to temporary remote work for as many roles as possible. Some essential staff will remain on campus.
These arrangements are expected to be short term, and STU will continue to monitor guidance from health officials and the need for remote work arrangements. Employees should not assume any specified period of time for telework, and STU may require employees to return to regular, in-office work at any time.
REMOTE WORK GUIDELINES:
- All employees are required to fill out and turn in a telecommuting agreement. Please print it, fill it out, and hand it to your supervisor. To access the telecommuting agreement, please click here.
- All employees who do not have STU laptops, will have to provide personal equipment for use.
- Employees will be able to access the onsite Computers through Remote Desktop. For instructions on how to access Remote Desktop and One Drive, please click here.
- Employees are required to forward their office line to their cell phone. For instructions on how to do so, please click here.
- Prior to leaving today, please ensure you have all the necessary equipment and access to complete your work from home.
- All employees, on-site and working remotely, need to fulfill their duties and work hours.
- All employees are to remain connected to secured systems during normal working hours and following all university policies related to access, data security, and data confidentiality. Employees and students can contact our OIT Help Desk 24/7 for any issues they are experiencing. For more information on how to contact, please click here: https://www.stu.edu/oit/help-desk/
- During this period of remote work, employees will avoid travel and are asked to practice social distancing. As a reminder, STU employees have been asked to refrain from travelling.
- It is important that supervisors work with each member of their team to confirm the remote work assignment, provide guidance for remote work, and set expectations. The work from home arrangement is to begin Monday to the extent possible. Please avoid coming to campus and if you do, please stay away from others.
- The transition to a remote working environment includes the suspension of Campus Employment and Federal Work-Study. Federal Work-Study students will be paid for the remaining scheduled hours for the semester even though they are unable to complete the work requirement. Student employees with Campus Employment will be paid for all hours worked through today only.
- Please note that Comcast and AT&T are offering greater access to the Internet with free WiFi hotspots and service to homes that do not have connectivity.
For the referenced forms, please see below.
- Self-quarantine identification form
- Temporary Telecommuting policy
- Infectious Disease Policy
- Telecommuting agreement
Remote Desktop and One Drive Instructions:
Do not turn off your workstations when leaving campus.
For Remote Desktop Instructions, please click here.
For One Drive Instructions, please click here.
Phone Forwarding and Voice Mail Instructions
For instructions on how to forward your phone, please click here.
For instructions on how to set up your voice mail, please click here.
Below are a few ways recommended by the Center for Disease Control and Prevention(CDC) to stay healthy and help keep those around you healthy.
- Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing.
- If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry.
- Avoid touching your eyes, nose, and mouth with unwashed hands.
- Avoid close contact with people who are sick.
- Taking care of your mental health
- Stay home if you’re sick. Any employees or students who are identified as ill will be asked to go home, and not return until they get clearance from their physician.
- Cover your mouth when you cough or sneeze with a tissue or use the inside of your elbow.
- Wear a facemask if you are sick.
- Clean and disinfect frequently touched surfaces daily.
- All university-sponsored travel to, from, and through Centers for Disease Control and Prevention (CDC) Warning Level 3 travel notice countries is prohibited. CDC Warning Level 3 travel notice areas currently include China, South Korea, Iran, and Italy. The CDC also recommends that all travelers returning from Level 2 travel notice areas (including most recently, Japan), also follow the 14-day self-quarantine.
- If you are a student that is returning from a Level 3 or Level 2 travel notice country, or have come in contact with someone returning from a Level 3 or Level 2 travel notice country, do not return to campus. You are required to engage in a 14-day self-quarantine off-campus. Students, faculty, and staff who have arrived or will be returning from a CDC Warning Level 2 or 3 travel notice area, whether studying abroad, teaching, conducting research, or on spring break, should complete the following STU Post Travel Registration form to share self-quarantine plans with the university.
- Travelers returning from Level 2 or 3 travel notice areas must not return to campus until they can demonstrate that they show no symptoms associated with COVID-19 — cough, fever, shortness of breath — for a period of 14 days from the date of entering/reentering the United States.
COVID-19 Symptoms to look out for
- According to the CDC, symptoms may occur 2 -14 days after exposure and include fever, cough and shortness of breath.