Circulation Loan Policy & Procedure

Policies

Patrons can check out materials for the length of time indicated on the chart below.

Items listed in the Circulating Materials column can be checked out depending on the patron type for the specified amount of time. Items listed in the Non-Circulating Materials column cannot be checked out by that patron type. Exceptions to these guidelines can only be granted by the Law Library Director or the Director's designee.

 

Patron Type Circulating Materials Non-Circulating Materials
Law Students / LL.M. Students General Collection - 2 weeks
Permanent Reserve - 4 hours
Audio-Visual - 7 days
Study Aids - 24 hours
Audio-Visual Study Aids - 3 days
Keys - 2 hours
Unclassified collection
Multi-volume sets
Loose-leaf volumes
Periodicals
Microforms
Law Faculty Media Equipment - 4 hours
Keys - 24 hours
Permanent Reserve - 4 hours
All other library material - 1 term
Study Aids
Law Library Staff General Collection - 1 term
Permanent Reserve - 4 hours
Audio-Visual - 7 days
Study Aids - 24 hours
Media Equipment - 4 hours
All other categories (unless authorized by the Library Director)
Law School Staff General Collection - 2 weeks
Media Center Equipment - 4 hours
Keys - 2 hours
All other categories (unless authorized by the Library Director)
Alumni/ae General Collection - 2 weeks
Audiovisual Material - 7 days
All other categories (unless authorized by the Library Director)
Attorneys / Bar Members Audiovisual Material - 7 days All other categories (unless authorized by the Library Director)
University Students General Collection - 2 weeks All other categories (unless authorized by the Library Director)
University Staff General Collection - 2 weeks All other categories (unless authorized by the Library Director)
University Faculty General Collection - 1 term All other categories (unless authorized by the Library Director)

Permanent Reserves

Permanent Reserves may circulate for a period of four (4) hours. Permanent Reserve items may be checked out overnight if checked out less than two hours prior to the library's closing. Overnight checkouts are due within 60 minutes of the Law Library opening on the following day. Permanent Reserve items will not be renewed.

Study Aids

Study Aids are held in the North Reading Room and may circulate for a period of twenty-four (24) hours. Media related Study Aids (CDs or DVDs) circulate for a period of 24 hours.

Lost or Damaged Materials

If a book or audio-visual piece is not returned, or is returned damaged, a fine will be assessed equal to the replacement cost of the material PLUS a processing fee of $50.00. If the item is incapable of being replaced due to being out of print or out of stock, a fee of $150.00 will be assessed.

Procedures

Patrons must bring all materials to the Circulation Desk of the Law Library to borrow any item. Patrons must provide their St. Thomas University ID or other valid identification based on our Library Access Policy.

Patrons may renew materials, if eligible, by using their My Library Account or by bringing the materials to the Circulation Desk.

Recalls of properly checked out materials during the period of circulation are issued whenever the material is needed by a professor for the Reserve collection, or if the material is overdue. When items are recalled they are due immediately upon notification. Failure to return the material within a reasonable time will result in the user's account being suspended indefinitely or until the items are returned.

Overdue Items

Patrons library account may be suspended for: excessive numbers of overdue items, long overdue items (those overdue in excess of 100% of the original loan period), or for a pattern of repeated overdue items. Repeated violations may result in a suspension of library privileges for one (1) week. Please be sure to return or renew your library items in a timely manner.