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Residence Halls and Housing Updates

St. Thomas University cares deeply about the health, safety and well-being of our students, faculty, and staff. In light of the university’s decision to conduct all Spring 2020 classes through virtual or remote instruction, and in an effort to promote social distancing to help stop the spread of COVID-19, we have decided to close all residence halls for Spring 2020At this time, it remains true that there are no confirmed or suspected cases of COVID-19 on campus.

University residence halls will close for the semester on Friday, March 27 at 8 p.m. In order to ensure appropriate social distancing and to help students and their families plan an orderly and safe move-out, checkouts will be conducted in two phases.

  • Phase 1: Students who remained on campus and are living in residence halls currently.
  • Phase 2: Students who already left campus and need to return the halls to retrieve their belongings.

PHASE 1 – STUDENTS WHO ARE ON CAMPUS

All halls will close 8 p.m. Friday, March 27. Housing is using an express check-out process that takes into consideration social distancing and an expedited departure. Please follow the departure schedule below. If you would like to checkout before the day or time that you are scheduled for on the departure schedule, please consult with your RA.

Checkout will be available from 9 a.m. to 8 p.m. every day through Wednesday, March 25, 2020.

Last name Date Time
A-D Monday, March 23 Noon
E-H Monday, March 23 4 p.m.
I-L Tuesday, March 24 9 a.m.
M-P Tuesday, March 24 3 p.m.
Q-T Wednesday, March 25 9 a.m.
U-Z Wednesday, March 25 3 p.m.

PHASE 2 -STUDENTS WHO HAVE LEFT CAMPUS and need to return to collect their belongings

All halls close 8 p.m. Friday, March 27. Housing is using an express check-out process that takes into consideration social distancing and an expedited departure. Please follow the departure schedule below.  If you would like to checkout before the day or time that you are scheduled for on the departure schedule, please consult with your RA.

Checkout will be available from 9 a.m. to 8 p.m. every day through Friday, March 27, 2020.

Last name Date Time
A-D Wednesday, March 25 Noon
E-H Wednesday, March 25 4 p.m.
I-L Thursday, March 26 9 a.m.
M-P Thursday, March 26 3 p.m.
Q-T Friday, March 27 9 a.m.
U-Z Friday, March 27 3 p.m.

On each floor, you will find the Express Checkout forms, Room Condition Report and with a checkout envelope. Before you check out, work through the list below and checkout only after it is completed.

Follow the steps below to complete an Express Checkout:

  1. Completely clear your living space of all personal belongings and trash.
  2. Locate the EXPRESS CHECKOUT MAILBOX found on every floor in each of the residence hall buildings.
  3. There is where you will find an EXPRESS CHECKOUT FORM that must be filled out.
  4. Once the form is complete, place the EXPRESS CHECKOUT FORM and your ROOM KEYS in an ENVELOPE provided.
  5. Write your NAME AND ROOM NUMBER on the outside of the envelope and place it inside the EXPRESS CHECKOUT BOX
  6. Once this is done please NOTIFY YOUR RA that you have properly checked out.

Failure to follow this step-by-step procedure will result in an improper checkout and fine. Failure to return your room key will also result in a replacement fee.

Who Can Help while Staying Safe
Students may bring a maximum of two helpers to assist with move-out.  Helpers must be free of COVID-19 symptoms (fever, cough, difficulty breathing).  All students and helpers are welcome to bring their own items that make them feel more comfortable such as gloves, dollies, and sanitizing supplies to clean the rooms before they depart.

Be Safe. Please avoid close contact, defined as within 6 ft of another person for 10 minutes or more. Please wash and sanitize your hands often, cover coughs, and do not come to campus if you are sick.

TO PREPARE YOUR ROOM FOR CHECK-OUT, PLEASE COMPLETE THE FOLLOWING:

Students are limited to two (2) helpers who are not displaying symptoms of COVID-19 or may have been exposed. Students are encouraged to bring their own supplies to facilitate move-out including gloves, masks, dollies, etc. Carts will be made available.

If Items result in damage, staff in a checkout inspection will note charges. Residence Life staff will assess damage and will bill students account after the resident has checked out.

  • Remove all belongings.
  • Empty wardrobes/dressers/desks.
  • Remove posters/pictures from walls.
  • Remove tape/stickers from walls and furniture.
  • Wipe down all surfaces.
  • Clean bathrooms.
  • Clean and close windows.
  • Remove decorations from door.
  • Empty recycling bin.
  • Take all trash to outside dumpster.
  • If you have a micro fridge, clean, defrost and leave in your room.
  • Turn off lights.
  • Lock door.
  • Call all companies you receive mail from

Staff will check your room after you are gone. If there are any damages, photos will be taken and appropriate charges assessed.

Whether one or all residents of a room/suite are checking out, an inspection of the entire suite and/or bedrooms (including common areas) being vacated must be completed. All students must return their room in as good condition as it was received – with allowance for reasonable and customary wear and tear.  If there is any damage or need for extraordinary cleaning, the Resident Assistant (RA) will try to establish responsibility among the residents of the room at that time.  This information will be recorded on the room condition report (RCR).  Residents are encouraged to determine responsibility for damages and submit them to rmcnab@stu.edu.  Determination of a responsible party is important because all residents of a room will be assessed a portion of the cost if the responsible individual is not identified.  

KEYS

Keys must be returned when you check out. The charge for a lost key is $50. All rooms with a lost key will be re-keyed and billed to your student account.

ROOM KEYS MUST BE RETURNED TO THE RA PRIOR TO LEAVING FOR THE BREAK. FAILURE TO CHECK OUT PROPERLY WILL RESULT IN A $250.00 IMPROPER CHECKOUT FINE AND CHARGES FOR LOCK CHANGES AND REPLACEMENT KEYS. (IMPROPER CHECKOUT IS PACKING AND LEAVING WITHOUT GOING THROUGH THE CHECKOUT PROCESS, GIVING YOUR KEYS TO YOUR ROOMMATE/FRIEND/FAMILY MEMBER TO PASS ONTO STAFF).

For a full list of damage charges, check online at http://www.stu.edu/students/Housing/Damage-Fees.  Items should not be left in the hallway at any time.  Leaving items in the hallways is a violation of the Student Handbook.

HOUSING DEPOSIT REFUNDS: Refunds are sent via direct deposit to your bank account.  Please follow the steps below to set up direct deposit. Any refund due to you will be processed once the bank account information has been approved.

Direct Deposit Authorization Form for refund: To find the forms you can also follow the steps below:

Please also be aware that you will not be refunded immediately after submitting this form. Your bank account information must be verified first. This requires a mandatory 7 day waiting period for approval. Please check your STU email for any notification regarding rejection.

Should you have any questions or concerns regarding this matter, please email ksukhan@stu.edu.

QUESTIONS & ANSWERS:

  • What if I can’t get back or live too far away to return? 
    We highly encourage residents to follow the schedule and make every effort to vacate the residence halls by Friday, March 27 at 8 p.m. The process was designed to support social distancing and spread out departures. For those with extenuating circumstances, contact your hall director to learn if alternative arrangements may be made.
  • Is Dining staying open?
    Yes, Dining Services is open. Grab’n go will be in the Bobcat Café and the Rathskellar.  Both locations will close at the end of business Friday, March 27; however, their operation schedules may change.
  • What if I cannot make my move-out time?
    We highly encourage residents to follow the schedule and make every effort to vacate the residence halls by Friday, March 27 at 8 p.m. The process was designed to support social distancing and spread out departures. For those with extenuating circumstances, contact your hall director to learn if alternative arrangements may be made.
  • If I have already left and am from a far away (i.e. out-of-state), how can I retrieve my belongings? Can I have someone retrieve them for me?
    If you cannot return to move out, please get someone to retrieve your belongings who has written consent from you.  Please copy me on the email.
  • What if I already took all my stuff home but just have my keys? 
    You can return the keys to us in person or mail them to me at the following address below: to us by sending it directly to me at:

Richard McNab
St. Thomas University
16401 NW 37th Avenue
Miami Gardens FL 33054

Please register the mail so that you can track the envelope.  If keys are not returned by April 1, you will be charged for a replacement key (s).

  • I already went home and turned in my keys. Do I need to do anything else? 
    No. You’re all set.
  • Will there be summer school housing?
    We are unsure at this time. This decision is connected to the University’s decision about summer classes. We will inform you after the pandemic is over.
  • How do I apply for Fall Housing?
    The Room Selection process (Housing Lottery) will take place online via the Housing Portal at https://bobcat.stu.edu. I will provide you with specific details on how to enter the lottery and secure your room at a later date.

If you have any questions about expectations for move out or how to request an exception, please contact me directly 305-628-6554 or email rmcnab@stu.edu.  For up-to-date information about the university’s response to the COVID-19 pandemic, please visit https://www.stu.edu/coronavirus/.

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