Fernandez Family Center Policies and Procedures

Equipment Checkout
Fitness Center
ID Cards
Intramural Sports



1. Proper identification is required to enter the building at all times (St. Thomas University Photo ID). FFC Staff reserve the right to request additional identification information at any time.

2. Please consult physician prior to engaging in any physical activity. The Fernandez Family Center and St. Thomas University are not responsible for injury or accidents due to the nature of the physical activity.

3. Food and drink are restricted to the concessions area, adjacent seating area, and mezzanine catering area. Water in closed plastic containers are permitted in all other areas of the facility.

4. Smoking and smokeless tobacco are not permitted anywhere on campus.

5. Alcohol and drug use is prohibited and violators are subject to St. Thomas University disciplinary procedures and/or legal process.

6. Animals are not allowed in the facility, with the exception of trained service animals aiding persons with a specific disability.

7. Proper recreational sports attire must be worn at all times. Street shoes or other shoes suspected of marking or damaging floor surfaces are not allowed.

8. Profanity or abusive language or music will not be tolerated. Mature and respectful conduct is expected and required at all times. Sexual or ethnic harassment of patrons and/or employees

will not be tolerated. Violators are subject to St. Thomas University disciplinary procedures and/or legal process.

9. Martial arts weapons are prohibited.

10. Injuries, accidents, and equipment failures need to be reported to the Building Manager.

11. The Fernandez Family Center and St. Thomas University are not responsible for lost or stolen articles. Please lock all valuables securely. Lockers are day use only (overnight locks will be cut).

12. Use of the Fernandez Family Center facility is considered a privilege. All patrons must comply with Fernandez Family Center staff directives. Individuals not in compliance with facility policy will be asked to leave and may be subject to university discipline procedures. No guests.


1. Non-marking athletic shoes only.

2. No dunking or hanging from rims or nets is permitted.

3. No kicking or throwing of a basketball and/or other equipment towards the ceiling.

4. Open play volleyball standards will be set up and taken down by the FFC Staff only.

5. Participants are not to turn on the lights or tamper with the panel boxes. Requests or problems should be referred to the Lobby Window attendant.

6. Limited equipment is available for checkout at the Lobby Window with proper identification. If equipment is not returned the FFC Staff will assess the cost of the equipment to the student’s account.

7. Open recreation basketball and volleyball have court priority, with the exception of events scheduled by the FFC Staff.

8. No food or beverages allowed (screw on cap water bottles are allowed).

9. Use of informal activity spaces when not scheduled/reserved is first-come, first-served.

10. Auxiliary cord and internal speaker use is prohibited.

11. Medicine balls can be used on padded southeast wall only.

Equipment Checkout

1. All current students, faculty, and staff wishing to checkout equipment MUST present a St. Thomas University photo ID. Participant will be billed on their STU account for any lost/damaged equipment.

2. Guests are not allowed to participate or checkout equipment.

3. Borrowed equipment may NOT leave the facility.

4. Please note that patrons signing out for equipment are responsible for any damages or theft of the equipment.

5. All equipment must be returned prior to closing time.

6. All equipment is on a first-come first-serve basis, NO reservations.

Fitness Center

1. All participants must be 18 years of age or older or accompanied by a personal trainer/coaching staff member.

2. Must present St. Thomas University photo ID to enter.

3. All personal trainers must be hired through St. Thomas University.

4. Appropriate athletic attire must be worn at all times. Generally, this consists of closed-toe athletic shoes, athletic pants or shorts and a t-shirt, sweatshirt, or tank top. Patrons are not allowed to exercise in jeans, dress pants, button-down shirts, skirts, dress shoes, or open-toe shoes.

5. Patrons should use extreme caution in lifting weights to avoid any potential injuries to themselves or others.

6. All dumbbells and weights must be returned to the appropriate storage area after use.

7. Use of weight collars is required at all times.

8. Chalk is prohibited.

9. Water in a closed container is the only drink permitted. No food is permitted.

10. All patrons must wipe down the equipment with a towel/wet wipes after use. Please be considerate of other patrons.

11. All equipment must be used in the manner for which it is designed. Do not attempt to modify equipment.

12. Standing on benches or equipment frames is prohibited.

13. The staff is not responsible for lost or stolen items.

14. Spotters are recommended on all lifts.

15. Do not attempt to use equipment if unfamiliar with the proper use. Please seek attendants for assistance.

16. Do not drop the weights; do not prop the weights up against the walls, mirrors, or pillars.

17. Top loading additional weight onto weight stack machines is prohibited.

18. All equipment must remain in the area it was placed. Do not move equipment from one location to another.

19. Use of cardiovascular machines is limited to 30 minutes (unless no one is waiting for that machine).

ID Cards

All currently enrolled students, faculty, and staff must present proper identification upon request. NO ID, NO ENTRY, NO EXCEPTION. ID cards will be confiscated if presented by any person other than the rightful owner. Proper STU ID must be presented before participation in all activities. If you do not have an ID card please make your way to the Bobcat Enrollment Center or call 305-474-6900.

Intramural Sports

1. Eligibility: All current students, faculty, and staff are eligible to participate in intramurals.

2. Registration: Participants must each register through imleagues.com (waiver/liability form is included in registration). All participants must create an initial account. You will then receive an

email to activate your account. Once activated, you can CREATE a team or JOIN a friend’s team each semester.

3. Forfeits: Game time is forfeit time. Check specific sport rules for the amount of legal players to begin the game. If neither team has enough players to start the game, then a double forfeit will be declared and both teams will receive a loss. If a team forfeits two games in a season, it will be dropped from the league and its record will stand. The rest of the schedule will be forfeited to the scheduled opponent.

4. Scheduling: All playing dates and times are final and may not be changed for personal reasons unless previously discussed with the Intramural Coordinator. The Intramural Coordinator has the right to change dates and times because of inclement weather or other reasons. If a reasonable number of players on one team have conflict with the scheduled game time, then the captain must request that a game be rescheduled. They must contact the Intramural Coordinator at least 24 hours in advance of a game.

5. Rosters: Participants may only play on one team during the course of the season and playoffs. Players may be added to the roster up until the specified day, typically a week before playoffs, through imleagues.com within a minimum of 24 hours before game contest. If a team forfeits out of the league, those players are not eligible to participate for any other team.

6. Captains: Each team must have a captain. The duties are:

1. To attend the specific meetings called by the Intramural Coordinator.

2. To look up schedules in imleagues.com and inform the team of game dates/times.

3. To discuss the rules and intramural policies with team members.

4. To act as the team spokesperson.

7. Equipment: equipment for each contest will be at the game site one half-hour before the starting time. If teams wish to practice, they may do so at this time.

8. Footwear: METAL SPIKES ARE PROHIBITED. Use of metal spikes will result in disqualification from that contest, and any future contest in that sport.

9. Use of equipment: Most equipment is available to members of the University community at the Lobby Window of the Fernandez Family Center during regular hours. Anyone wishing to borrow equipment must leave their student/staff Id with the attendant (no exceptions). If equipment is damaged or lost, the person borrowing it will be billed accordingly.

10. Protests: PROTESTS OF AN OFFICIALS JUDGEMENT CALL WILL NOT BE ACCEPTED! Judgment calls made by the officials are not subject to protest. Protests on rule interpretations must be made known to a member of the Intramural Staff at the point in question. The captain must submit a typewritten protest to the Intramural Office by 12 noon the following day. The team captain must schedule a meeting with the Intramural Coordinator for that day. After this meeting, if the protest is upheld, a time will be scheduled to resume the game from the point of the contest.

11. Officials: Officials are always needed; the only requirement is the desire to do your best. Contact the Fernandez Family Center office for more information.

12. Conduct of Participants:

1. The philosophy of the Intramural Sports Department is one of good sportsmanship and fair play by all. In order to encourage proper conduct during contests, officials, supervisors, or administrative personnel shall make decisions on whether to warn,

penalize, or eject players, or teams for poor sportsmanship. This includes conduct directed toward officials.

2. Participants/Teams ejected from any contest are suspended for 3 consecutive games (including playoffs) and will not be allowed to be present during the game day. 3 games is a minimum; further penalty may be invoked depending upon the infraction and participant may be subject to university discipline procedures.

3. Drinking of alcoholic beverages on the field or court by any player or spectator is strictly prohibited. Breach of this by-law will result in the elimination of the offending party or parties from intramural participation for the remainder of the school year and may be subject to university discipline procedures.

13. Insurance/Accidents:

1. All participants must have primary insurance. STU serves as a secondary insurance.

2. Questions regarding student, faculty, or staff coverage should be directed to the Bobcat Enrollment Center.

3. Training room facilities are not available to intramural participants. In the event of injury, please follow intramural procedure policy as dictated by the Intramural Staff Member on location.

4. With any accident, regardless of severity, the Intramural Staff Member on site is required to fill out an accident report along with Public Safety. Please be patient and cooperative with the process.

5. All injuries in which blood is present will result in the injured party being removed from competition until such time as the blood is cleaned away and the wound is sufficiently covered.