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Elections of the Student Government Association

Thank you for your interest in serving your fellow Bobcats in the Student Government Association (SGA). As an Officer, you will be challenged to deal with student issues; legislating for, and delegating on behalf of your student constituency. As a member of SGA, you will provide for the welfare and betterment of the enrolled undergraduate students at St. Thomas University. The Student Government Association will provide you an opportunity for growth and development within the organization. You will have a leadership position allowing your voice to be heard, speaking out for student rights, and standing up for your fellow classmates. The annual Offices for election are available as follows:

President

Executive Vice-President

Treasurer

Secretary of Communications

 

Expectations

 

All Officers are expected to serve office hours. Officers must serve 20 hours per week to receive an allocated scholarship. The roles of the Student Government Association Officers hold a level of dedication and expectation of excellence. As respected SGA Officers, you will be expected to hold the peace and protect the welfare of all Bobcats at St. Thomas University. Failure to meet the following obligations and upholding the following forms can result in reconsideration and possible removal from the Student Government Association.

  • President and Vice President position candidates must have a minimum of sixty credits successfully completed at St. Thomas University by the start of the campaign process;
  • Treasurer and Secretary of Communication position candidates must have a minimum of thirty credits successfully completed at St. Thomas University by the start of the campaign process;
  • Candidates must have and maintain a minimum academic GPA of a 3.0 per semester, not to fall below a cumulative 3.0 overall;
  • Participate in all Student Government Association Assemblies, special presence requests, functions hosted by other on-campus departments and activities;
  • Execute duties as listed in job description;
  • Maintain exemplary judicial/social responsibility by adhering to the Student Code of Conduct of St. Thomas University;
  • Serve and uphold all policies and procedures of St. Thomas University;
  • Serve and protect the Student Government Association Constitution; and
  • Maintain full-time student status throughout your term of Office (Fall & Spring).

 

General Job Descriptions

Each Executive Board Member of Student Government Association must: be available for New Student Orientation, return one week prior to the beginning of Fall Semester and Spring Semester, attend all SGA eboard meetings, adhere to current Constitution of the SGA, follow expectations and job descriptions as related to each position, serve on a designated committee and perform other duties as assigned.

President: The President will represent the student body as a whole at all official school functions. The President shall call, plan, and lead one meeting per month with all of SGA officers. The President is to serve as the chief executive of SGA, responsible for the execution of all legislation passed. If the President disapproves of an action, then he/she has the power to veto the legislation, which can be overridden with two-thirds Senate vote. The President must also submit a memorandum of his/her activities on behalf of SGA to the Executive Vice-President for distribution during the weekly senate meetings. The President alongside the officers of SGA shall meet to plan events throughout the year, such as Common Hour Kick Off. The President shall oversee over all executive board members and ensure each is fulfilling their specified responsibilities. The President is responsible for building and maintaining relationships with the President of St. Thomas University, the Cabinet, the Provost and Associate Provost, Vice-Presidents, Deans, Departments, Resident Assistants and more. The President is responsible for coordinating meetings with any personnel mentioned above. The executive board of SGA shall meet, discuss and fulfill goals set out as a team or separately, as delegated by the President. 

 

Executive Vice-President: The Executive Vice-President shall occupy presidency should it be vacant during his or her term. They shall serve as president of the Senate and hold bi-monthly meetings with the Senate. The executive vice-president may remove senators who do not comply with their duties, with two-thirds senate vote. They perform such duties as shall be assigned to him/her by the president. The Executive Vice-President shall call to order and presided over regular biweekly senate meetings. The Executive Vice-President will have the authority to task out senators to specified activities, carried out during Senatorial office hours unless the senator is conducting work related to his/her Committee based on priority determined by deadlines. The Executive Vice-President shall work closely with the Pro Tempore. The Executive Vice-President is responsible for receiving the records of all meeting minutes, written by the Pro Tempore. The Executive Vice-President will work alongside the Pro Tempore to compose and compile all reports Senate standing committees. The senate and Executive Vice-President shall plan and execute the State of the University with the President of St. Thomas University. With assistance and presence from the senate, Town Hall meetings will be coordinated as needed, to address concerns and inform the student body of campus updates. The Executive Vice-President shall organize and host the Senate elections.

 

Vice-President of Clubs and Organizations: The Vice-President of Clubs and Organizations provides representation power for all organized bodies, known as clubs and organizations. He/she shall plan and host bimonthly SGA SOC meetings with all current clubs and organizations on campus. The Vice-President of Clubs and Organizations is responsible for creating and maintaining a relationship with each club or organization’s advisor. He/she shall oversea the daily operations of the e-board of each club and ensure each are meeting requirements such as attending periodic meetings and events. The Vice-President of Clubs and Organizations is responsible for recording the community service hours of each club or organization on campus and tracking the advancement to fulfilling their required 50 community service hours. The Vice-President of Clubs and Organizations shall distribute and collect Student Organization Packets (SOP) and SGA Advisors Packets at the beginning of each semester. The Vice-President of Clubs and Organizations shall organize and preside over all funding for the clubs and organizations including: receiving all paperwork requesting funding from clubs and organizations, receives all deposits and receipts from clubs and organizations fundraisers and issues receipts for monies received, provides a monthly report of balance to clubs and organizations, and workers alongside SGA Advisor as necessary to distribute and issue various monetary payments such as refunds. 

Secretary of Communications: The Secretary of Communications is responsible for designing and editing SGA advertisements such as flyers, requiring the use and proficiency in programs such as Microsoft Publisher and Photoshop. The Secretary of Communications shall receive and review club meetings or events flyers, send them to print, and request global emails from SGA Advisor. He/she is to maintain social media accounts, keeping each website up to date. The Secretary of Communications shall create their personalized version of the SGA Chronicles, including items such as articles from students, advertisements from local companies, and flyers for upcoming university events. The Secretary of Communications is responsible for recording the minutes for all SGA meetings and providing any information, reports, and agendas, to each SGA e-board member. A record of all minutes and meetings must be kept and placed under a SGA minutes log. The Secretary of Communications shall be responsible for tabulating and recording the office hours of all SGA members regardless of branch and advise the SGA President and Advisor of any member not complying.

 

Selection Process

The elections process is extremely selective. You will be required to complete this application, as well as:

  • Provide a petition of 60 undergraduate, currently registered, student signatures to be considered for a position;
  • Submit 1 letter of recommendation from a professor in your major;
  • Submit 1 letter of recommendation from a professor or full time staff member (may not be a Student Affairs staff member) from any department (see attached form);
  • Provide a professional headshot picture of the candidate;
  • Provide a typed, double-spaced, professionally written essay which holistically responds to:
    • What are your qualifications to be a candidate for the St. Thomas University Student Government?
    • What is your passion in life in relation to your major and what are your future plans? How will this passion help you in your position as an SGA officer?
    • If you become a Student Government Officer, what are your plans and objectives for the upcoming year?
    • Why should you run for Office?
  • An interview with the current Student Government Association Officers, SGA Advisor, and members of the SGA Senate;
  • Must Present a Platform and Presentation on that Platform.

 

Campaign Process

  • All Candidate flyers, marketing materials, and social media posts must be approved by the Secretary of Communications before posting.
  • Respect for other candidates, as well as their flyers and marketing materials, is expected of all candidates; destruction of other candidates’ materials will result in immediate removal from the campaign process.
  • You must get permission from departments to post on their bulletin boards, posting on walls and doors is prohibited.  
  • St. Thomas University will not provide campaign paraphernalia or reimbursement to candidates. A $75 limit will be strictly enforced as the amount candidates will be allowed to spend as personal expenses for campaign purposes.
  • Candidates are responsible for taking down all campaign paraphernalia within

twenty-four (24) hours after the final election date.

  • On March 21st, the candidates will present themselves and their plans to the St. Thomas University student body during Common Hour (12:15pm) in the Student Center Pavilion.

 

Voting Process

  • Student Government elections will take place online from April 4th at 9:00am until April 6th at 5:00pm.
    • Candidates may campaign and bring their issues to voters but they are not allowed to be within fifty feet of the voting tables. The current SGA Officers will accordingly delimit such boundaries. Failure to abide by these regulations will lead to immediate disqualification.
    • An exception to this procedure will only be allowed when the candidate goes to vote or must enter and exit a building to class. 
  • Votes will be tallied by April 6th 
    • Candidates will be selected based on majority of votes.

 

Announcement Process

  • Candidates will be notified on April 6th by 7:00pm via e-mail.
  • University Announcement will be made via e-mail on April 6th by 10:00pm
  • The new Student Government Officers will be introduced at the University Awards Ceremony on Tuesday, April 24th in Convocation Hall. 

 

Training Process

  • The training process is mandatory and will occur after the elections are completed.  Training documents will be distributed to the newly elected officer describing all positions and expectations by April 9th. The outgoing officers will conduct training sessions during the month of April at times that benefit both the outgoing and incoming officers; failure to attend the training sessions could cause your dismissal.
  • Besides formal training, incoming officers are expected to maintain an active role in all Student Government activities, meetings, and events. Shadowing outgoing officers will serve as essential practical training for incoming members to take office with a plethora of knowledge about their duties.
  • Incoming officers will meet with the Student Government Association; this will allow all incoming officers the opportunity to acquire knowledge of the other positions as well as ask pertinent questions. The Student Government Association is a team and the team must develop the ability to work together effectively.

The SGA advisor will notify incoming officers when they are expected to return to campus for Fall 2018 to plan as well as participate in orientation activities.

Step 1: Complete the following online application:



Click here to complete the Student Government Application form



Step 2: Print the following letter of recommendation pdf, have it completed and email it to :rmcnab@STU.EDU


Click here to open letter-of-recommendation.pdf