Facility Rental Request Form

The following form must be submitted at least eight (8) weeks prior to the event.

Note: This request must be made by an official of the organization.

Facility Rental Request Form

Contact Information

Company Type

Activity Information

0 of 500 max words
Purpose/Topic/Reason for activity in detail
Optional
Optional
Event Start Time
Event End Time
Event doors open to spectators
Set up start time
Break down end time
Doors open for staff

Facility Infomation

Facility/Facilities to be used
Choose all that apply
Will there be an admission charge/workshop fee?
Will the event be targeted at minors?
Food services
SODEXO/University first rights of refusal
Concessions open
Outside vendors
each must provide COI with STU verbiage

Setup Information

Chairs without tables
Max 2-4 pending area
0 of 250 max words
Optional
Room Set-up Style
Optional
Give a brief description of the layout, i.e. Theater Layout with a row in the middle.
Special Notes: The Office of Physical Plant and the Fernandez Family Center does not Skirt Tables, Decorate, or Dress up Tables for any event.

There is no charge for University events, other than those for rental of tables, chairs, platforms, skirting, or labor charges for set-ups requiring weekend set-up or clean-up. Outside organizations must inquire in advance of filing this form with the Physical Plant office at 305 628-6594.

As of Fall 2018, STU policy prohibits the smoking of tobacco products, marijuana, electronic cigarettes (vaping), or the carrying of lighted tobacco products. Additionally, the use, possession, or cultivation of marijuana for medical purposes is not allowed on University property; nor is it allowed at any University sponsored event or activity.

Promotional Material must be presented to STU along with this request.

All participants/spectators/staff must park in desgnated parking spaces.

No helium balloons allowed inside FFC facility and no food/drinks allowed inside the FFC gym.

IMPORTANT: Should the event be cancelled, please notify the Office of Physical Plant as soon as possible. This will enable the Office of Physical Plant the possibility of offering the facility to others and avoid set-ups that are unnecessary. Please note all cancellations are to be done in writing and sent to the Office of Physical Plant either via e-mail or fax. No exceptions.