Classroom and Events Support Requests

Making a Request

To make a support request, fill out the web request form. Please include event name and sponsoring group/faculty member, date, time, location (e.g. classroom number), and needed equipment. E.g. “I need a laptop hooked up to a projector for a presentation in Classroom 1 on Sept 14 from 2:00 to 3:00 for a Student Bar Association meeting.”

Please allow for enough lead time to schedule your request. See our specific policies below. Please note that the Law Library does not schedule classrooms, including classrooms located in the Library (e.g., 109-A). Please check room availability and contact the Law School Registrar’s Office at (305) 623-2360 to schedule a room.

Request Policy

All requests for media equipment or assistance during usual Department hours, Monday through Friday, must be made at least 24 hours in advance via the web request form. All requests for equipment or assistance during Department hours on Saturday must be made at least 48 hours in advance. All requests for any equipment or assistance outside of media department hours (including evenings, Saturday evenings, Sundays, and holidays) must be made at least 15 days in advance of the event and will be accommodated only at the discretion of the Classroom Technologies Support Department and dependent upon staff availability. The Department and Library Administration reserve the right to deny any request made outside of normal operating hours. Please contact the Department via email with any questions.

We will attempt to accommodate all requests but the Department reserves the right to deny any request made outside of the above time frames. Classroom setups are ordinarily scheduled for 10 to 15 minutes before the start of the class, but may be affected by room or personnel availability. All equipment and schedule times are allocated on a first-come, first-serve basis. To ensure equipment and staff availability, all requests should be made as early as possible.

Please be advised that library does not take responsibility for problems occurring due to late or last minute requests or requests made in a manner other than as indicated above. All requests received before noon on Fridays will be confirmed within 24 hours. Requests after noon on Fridays or weekends will be confirmed on the next class day.

Video Recording Policy

Video recording is available for make-up or review classes, student assignments, religious holidays, guest speakers, and on-campus student organization meetings/events.

• Please note that all video recording requests of any class or school sponsored event can only be honored if made in writing (by web request form preferred) from the faculty member whose class or event is to be recorded or by request of the Assistant Dean of Student Affairs, John Hernandez.
• Make-up classes or any recording of a class that will only be made available to a limited number of that class’ students must be made through the Assistant Dean of Student Affairs, John Hernandez. The Department will not respond to any requests of this type not made by the Assistant Dean of Student Affairs.
• All class recordings will be made available online via our Echo360 platform. Links will be made available to students only at the request of the professor or the Assistant Dean of Student Affairs.
• Video recordings and their contents are the property of the event organizer. Distribution of recordings in a method other than streaming via our Echo360 platform (e.g. DVD, MP4, etc.) is only available upon request by the individual or organization representative who organized the recorded event. Requests for alternative formats must be made in writing to the Audio Visual Department. Please note, it may take as many as 14 days to fulfill such requests.
• Class recordings are generally available for the remainder of the semester unless otherwise specified.
• A copy of each recording will be provided to professor/event organizer, at their request.
• Recordings are generally not available until 2 working days (48 hours) after the event ends.

All video recordings will be started as soon as the camera is setup, unless indicated to do otherwise by the Faculty/Staff contact for that class/event. The Faculty/Staff contact must indicate that they will take responsibility to start the recording if they do not want it to be started immediately upon setup, and take responsibility for the recording thereafter. All excess footage will be edited out prior to distribution of any recording.

Classroom Equipment

The following equipment is available in all Law School Classrooms:

• Presentation display, with HDMI and VGA connections.
• DVD playback capability.
• Wireless and wired internet access.

The following additional equipment is available in Classrooms 102, 104, A111, A112, and 219:

• Simple public address system with wireless microphone.

The Moot Court Room features a full public address system, podium, a variety of wired and wireless microphones and an LCD projector and screen.

Rooms outside the Law School

The Department supports events in Law School buildings. The St. Thomas University Office of Information Technology coordinates all audio-visual support for the rest of the campus. The lone exception is regularly-scheduled law school classes in O’Mailia Hall. The classrooms in O’Mailia Hall have LCD projectors and screens, DVD players, built-in computers and VGA ports for laptop computers. The Law Library Classroom Technologies Department will coordinate audio-visual support for law school classes in O’Mailia Hall only. For classes in Dooner Hall or any other non-Law School building, please contact the Office of Information Technology at helpdesk@stu.edu.

Computer Technology

Some Law School classrooms do not have built-in computers. Library laptops are available for presentations. All Library laptops have Windows 10, MS Office and Acrobat Reader installed. The laptops have available USB ports and DVD/CD-ROM drives. Presentations should be on a USB drive, DVD-ROM or CD-ROM in an appropriate file format. Advance notice is required for any presentations from other types of media.

Alternately, presenters can opt to provide their own laptops for presentation. All rooms have a VGA port for connection to the room projectors. Presenters with laptop computers with any other video port should provide an adapter or consult with the Classroom Technologies Department prior to the presentation. The Law Library can provide adapters for certain Apple laptops, but this must be requested in advance.