Facility Rental Request

Contact Information

First Name*

Last name*

Phone Number*

Email Address*

Company*

ProfitNon Profit

Department*

Events Sponsor*

Activity Information

Title of Event*

Nature of the Activity (Purpose/Topic/Reason for activity in detail)*

Start Date*

End Date*

Alternate Start Date

Alternate End Date

Event Start Time*

Event End Time*

Event doors open to spectators*

Set up start time*

Break dowmn end time*

Doors open for staff*

Facility/Facilities to be used*

If other, please describe

Number of locker rooms*

Will there be an admission charge/workshop fee?*
YesNo

Will the event be targeted at minors?*
YesNo

Number of participants*

Number of staff*

Number of volunteers*

Number of spectators*

Number of event VIP parking spaces*

Food services (SODEXO/University first rights of refusal)*
YesNo

Concessions open*
YesNo

Ouside vendors ( each must provide COI with STU verbiage )*
YesNo

Set Up Information

Please specify the number of:

You can also fill out the following forms and send to the Physical Plant office (Fax: (305) 628-6794, Email: raquelperez@stu.edu): Special Event Filler, Bobcat Hall Map, Convocation Hall Map.

Rectangular Tables*

Round Tables*

Chairs Number of chairs per table*

Chairs Only Number of chairs*

Trash/Recycling Receptacles*

Blackboards*

Podium*

Microphones*

Projector/screen/laptop*

Specify special equipment (VCRs, DVDs, A/V Services, etc.)

Plan/Layout Description

Give a brief description of the layout, i.e. Theater Layout with a row in the middle.

Special Notes: The Office of Physical Plant and the Fernandez Family Center does not Skirt Tables, Decorate, or Dress up Tables for any event.

There is no charge for University events, other than those for rental of tables, chairs, platforms, skirting, or labor charges for set-ups requiring weekend set-up or clean-up. Outside organizations must inquire in advance of filing this form with the Physical Plant office at 305.628.6594.

As of Fall 2018, STU policy prohibits the smoking of tobacco products, marijuana, electronic cigarettes (vaping), or the carrying of lighted tobacco products. Additionally, the use, possession, or cultivation of marijuana for medical purposes is not allowed on University property; nor is it allowed at any University sponsored event or activity.

Promotional Material must be presented to STU along with this request.

All participants/spectators/staff must park in desgnated parking spaces.

No helium balloons allowed inside FFC facility and no food/drinks allowed inside the FFC gym.

IMPORTANT: Should the event be cancelled, please notify the Office of Physical Plant as soon as possible. This will enable the Office of Physical Plant the possibility of offering the facility to others and avoid set-ups that are unnecessary. Please note all cancellations are to be done in writing and sent to the Office of Physical Plant either via e-mail or fax. No exceptions.

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