By promoting a culture of compliance and shared responsibility, the Office of Risk Management and Compliance manages and protects the University community; its human, physical, natural, and financial assets, and to minimize losses and legal liabilities.
Special Events, Camps, and Outside Vendors/Contractors
St. Thomas University requires that all Certificate of Insurance have the following information:
- Workers’ Compensation Statutory coverage plus $1 million, Employers Liability;
- Automobile Liability $1 million Combined Single Limit for Bodily Injury and Property Damage;
- General Liability coverage of $1 million per Occurrence and $2 million General Aggregate;
- Thomas University, Inc., Archbishop Thomas G. Wenski, The Archdiocese of Miami and all their agents, officers and employees are named as additional insureds to the General Liability.
Certificate of Insurances have to be delivered to the Director, Risk Management and Compliance no later than fifteen (15) days prior to the event.
For more information regarding Special Events, please visit the Special Events webpage.
St. Thomas University does not provide insurance coverage. If your organization does not currently have insurance, then please contact an independent insurance carrier or you may go to: https://tulip.ajgrms.com/ to purchase event coverage for use only at St. Thomas. The coverage provided by Arthur J. Gallagher is only an option.
Proof of Insurance Request
Certificate of Insurance Request Form for employees needing to show proof of insurance for participation in events and/or conferences.
STU Travel Policy
The Office of Risk Management and Compliance must be notified of all St. Thomas University sponsored trips involving faculty, staff, students, and guests traveling with the university.
There are three main types of travel that will generate travel questions:
- Travel for University Employees (including project-related research)
- University Sponsored Student Travel (both academic and extra-curricular)
- Recognized Student Organization Sponsored Travel
Student Travel Policy (effective August 2016)
Travel for University Employees
- Academic field trips are common and range from an afternoon outing to a several-day trip out of town. Risk and liability issues have recently emerged concerning academic field trips. It is important that University departments and faculty/staff/students follow adequate procedures to ensure the safety of field trip participants and to reduce liability and risk to the University.
- International Travel: It is the policy of STU to sponsor and support many activities of teaching, study, research, and service in a global context. All travel entails some degree of risk, with travel to some locations involving relatively higher levels of risk. The University sets forth a number of standards and expectations in support of its educational mission, while supporting the health and safety of all community members. Please note: All travel aboard trips, involving students, minimally requires two (2) faculty members to participate in the travel aboard experience.
All study aboard programs operated by the university or affiliated through agreement with the university must register the travel online. The travel registry ensures that the program meets the minimum operation and administrative requirements for study aboard, while also ensuring that the proper health and security considerations have taken place on health of the student, faculty and staff member electing to participate in the program. The Office Risk Management and Compliance maintains the travel registry, so that the university may efficiently provide assistance and support to community members regardless of location and/or time of day. It is in the best interest of all university-sponsored travel be registered, and updated accordingly, to ensure information and other resources are disseminated to each traveler.
All students and guests are required to enter their travel plans with all other requested information in the travel registry prior to departure. Students failing to do so may be prevented from traveling, may not receive credit for the course/program, and/or may be excluded from participating in other international STU programs.
All staff and faculty are required to enter their travel plans along with all other requested information in the travel registry prior to departure. Failure to register may impact access to and eligibility for such services, as well as travel expense reimbursement.
Faculty/Staff Travel Forms
- Travel Registry Form
- Travel Participation and Travel Agreement Form(STU Students and Employees Form)
- Travel Participation and Travel Agreement Form(Non-Student Form)
- Medical Disclosure Form(International Travel Only)
Faculty/Staff Travel Forms
(NOT REQUIRED BUT MAY BE REQUESTED TO COMPLETE)
- Travel to Restricted Regions QuestionnaireNOTE: No travel will be allowed to any country on the Department of State’s Travel Warning List. The University reserves the right in its sole discretion to designate other locations as high risk.
- Driver License Motor Vehicle Report Request
- Certificate of Liability Insurance Request
University Sponsored Student Travel
When students are involved in travel there are additional guidelines to be followed. The Travel Policy outlines approval guidelines for both domestic and international travel.
It is important to note that all University sponsored student travel requires an employee to be in a supervisory capacity for the duration of the trip. With approval of the academic department head, an exception can be made for individual students traveling to academic conferences where expenses are paid by the University directly to the Conference for registration and associated expenses and/or where the student is reimbursed by the University for expenses.
Travel can include a field trip only a few miles from the campus or overnight trips much farther away.
Student Travel Forms
- Travel Participation and Travel Agreement Form (STU Students and Employees Form)
- Travel Participation and Travel Agreement Form (Non-Student Form)
- Medical Disclosure Form (International Travel Only)
Recognized Student Organization Sponsored Travel
The campus should retain a list of all participants traveling on all trips with cell phone numbers for employees traveling. In addition, an itinerary should also be kept and available to be retrieved in the event of an emergency, especially if a trip involves visiting multiple locations. This information should be emailed to Risk Management prior to departure so it can be retrieved in the event of an emergency. Students and employees must complete the Travel Participation and Travel Agreement Form.